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Facility Maintenance Agreement Template for Philippines

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Key Requirements PROMPT example:

Facility Maintenance Agreement

"I need a Facility Maintenance Agreement for a 20-story commercial office building in Manila, with comprehensive coverage for HVAC, electrical, and plumbing systems, starting January 2025, with strict performance metrics and penalties for non-compliance."

Document background
The Facility Maintenance Agreement is a crucial document used when engaging professional maintenance services for commercial, industrial, or institutional facilities in the Philippines. It serves as the primary contract between facility owners/operators and maintenance service providers, detailing comprehensive maintenance programs, service levels, and operational requirements. This agreement is essential for ensuring proper facility upkeep while complying with Philippine regulations, including the Labor Code, Occupational Safety and Health Standards, and environmental protection laws. The document typically includes detailed specifications for preventive and corrective maintenance, emergency response procedures, performance metrics, and reporting requirements. It is particularly important in the Philippine context where specific local building codes, environmental regulations, and labor laws must be carefully considered and incorporated into the maintenance service arrangement.
Suggested Sections

1. Parties: Identification of the facility owner/operator and the maintenance service provider

2. Background: Context of the agreement and brief description of the facility

3. Definitions: Defined terms used throughout the agreement

4. Scope of Services: Detailed description of maintenance services to be provided

5. Term and Renewal: Duration of the agreement and renewal provisions

6. Service Provider Obligations: Key responsibilities and duties of the maintenance contractor

7. Client Obligations: Responsibilities of the facility owner/operator

8. Performance Standards: Required service levels and quality metrics

9. Fees and Payment Terms: Pricing structure, payment schedule, and related terms

10. Health and Safety Requirements: Safety protocols and compliance with Philippine OSH standards

11. Insurance and Liability: Insurance requirements and allocation of risks

12. Termination: Grounds and procedures for contract termination

13. Dispute Resolution: Procedures for resolving disputes under Philippine law

14. General Provisions: Standard legal clauses including governing law, notices, and amendments

Optional Sections

1. Environmental Compliance: Required when maintenance activities have significant environmental impact

2. Security Requirements: Needed for facilities with specific security protocols

3. Emergency Response Procedures: Important for critical facilities or high-risk environments

4. Subcontracting: Include when subcontractors may be engaged

5. Training Requirements: Necessary for specialized facilities or equipment

6. Transition Services: Required when complex handover procedures are needed

7. Force Majeure: Important in areas prone to natural disasters or political instability

Suggested Schedules

1. Schedule 1 - Scope of Services: Detailed breakdown of maintenance tasks and frequencies

2. Schedule 2 - Service Levels: Specific performance metrics and standards

3. Schedule 3 - Fee Schedule: Detailed pricing structure and payment terms

4. Schedule 4 - Facility Details: Technical specifications of the facility and equipment

5. Schedule 5 - Required Reports: List and format of required maintenance reports

6. Schedule 6 - Key Personnel: Details of key staff and their qualifications

7. Appendix A - Maintenance Checklist: Standard procedures and checklists for routine maintenance

8. Appendix B - Emergency Contact List: Contact information for key personnel and emergency services

9. Appendix C - Required Forms: Standard forms for reporting and documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




































Clauses






























Relevant Industries

Commercial Real Estate

Industrial Manufacturing

Healthcare

Education

Retail

Hospitality

Office Buildings

Data Centers

Warehousing and Logistics

Government Facilities

Shopping Centers

Residential Complexes

Relevant Teams

Facilities Management

Operations

Maintenance

Property Management

Technical Services

Procurement

Legal

Risk and Compliance

Health and Safety

Asset Management

Engineering

Building Services

Relevant Roles

Facility Manager

Operations Director

Maintenance Supervisor

Property Manager

Building Services Manager

Chief Engineer

Technical Services Manager

Procurement Manager

Contract Administrator

Risk Manager

Compliance Officer

Health and Safety Officer

Asset Manager

Operations Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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