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Facility Maintenance Agreement
"I need a Facility Maintenance Agreement for a 20-story commercial office building in Manila, with comprehensive coverage for HVAC, electrical, and plumbing systems, starting January 2025, with strict performance metrics and penalties for non-compliance."
1. Parties: Identification of the facility owner/operator and the maintenance service provider
2. Background: Context of the agreement and brief description of the facility
3. Definitions: Defined terms used throughout the agreement
4. Scope of Services: Detailed description of maintenance services to be provided
5. Term and Renewal: Duration of the agreement and renewal provisions
6. Service Provider Obligations: Key responsibilities and duties of the maintenance contractor
7. Client Obligations: Responsibilities of the facility owner/operator
8. Performance Standards: Required service levels and quality metrics
9. Fees and Payment Terms: Pricing structure, payment schedule, and related terms
10. Health and Safety Requirements: Safety protocols and compliance with Philippine OSH standards
11. Insurance and Liability: Insurance requirements and allocation of risks
12. Termination: Grounds and procedures for contract termination
13. Dispute Resolution: Procedures for resolving disputes under Philippine law
14. General Provisions: Standard legal clauses including governing law, notices, and amendments
1. Environmental Compliance: Required when maintenance activities have significant environmental impact
2. Security Requirements: Needed for facilities with specific security protocols
3. Emergency Response Procedures: Important for critical facilities or high-risk environments
4. Subcontracting: Include when subcontractors may be engaged
5. Training Requirements: Necessary for specialized facilities or equipment
6. Transition Services: Required when complex handover procedures are needed
7. Force Majeure: Important in areas prone to natural disasters or political instability
1. Schedule 1 - Scope of Services: Detailed breakdown of maintenance tasks and frequencies
2. Schedule 2 - Service Levels: Specific performance metrics and standards
3. Schedule 3 - Fee Schedule: Detailed pricing structure and payment terms
4. Schedule 4 - Facility Details: Technical specifications of the facility and equipment
5. Schedule 5 - Required Reports: List and format of required maintenance reports
6. Schedule 6 - Key Personnel: Details of key staff and their qualifications
7. Appendix A - Maintenance Checklist: Standard procedures and checklists for routine maintenance
8. Appendix B - Emergency Contact List: Contact information for key personnel and emergency services
9. Appendix C - Required Forms: Standard forms for reporting and documentation
Authors
Commercial Real Estate
Industrial Manufacturing
Healthcare
Education
Retail
Hospitality
Office Buildings
Data Centers
Warehousing and Logistics
Government Facilities
Shopping Centers
Residential Complexes
Facilities Management
Operations
Maintenance
Property Management
Technical Services
Procurement
Legal
Risk and Compliance
Health and Safety
Asset Management
Engineering
Building Services
Facility Manager
Operations Director
Maintenance Supervisor
Property Manager
Building Services Manager
Chief Engineer
Technical Services Manager
Procurement Manager
Contract Administrator
Risk Manager
Compliance Officer
Health and Safety Officer
Asset Manager
Operations Manager
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