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Shared Maintenance Agreement
"I need a Shared Maintenance Agreement for a mixed-use commercial building in Manila with five retail tenants and three office tenants, where maintenance costs will be allocated based on occupied floor area and include provisions for a shared lobby and parking facilities."
1. Parties: Identification of all parties involved in the shared maintenance agreement
2. Background: Context of the agreement, including property details and reason for the arrangement
3. Definitions: Definitions of key terms used throughout the agreement
4. Scope of Agreement: Description of the shared areas and facilities covered by the maintenance agreement
5. Maintenance Obligations: Detailed description of maintenance responsibilities for each party
6. Cost Sharing: Framework for sharing maintenance costs, including allocation percentages and payment procedures
7. Standard of Maintenance: Required standards and quality levels for maintenance work
8. Access Rights: Rights and conditions for accessing shared areas for maintenance purposes
9. Emergency Procedures: Protocols for handling emergency maintenance situations
10. Insurance Requirements: Mandatory insurance coverage related to the maintained areas
11. Default and Remedies: Consequences and remedies for breach of maintenance obligations
12. Dispute Resolution: Procedures for resolving disputes between parties
13. Term and Termination: Duration of the agreement and conditions for termination
14. General Provisions: Standard contractual provisions including notices, amendments, and governing law
1. Property Manager: Section defining the role and responsibilities of a property manager, if one is appointed
2. Utility Sharing: Specific arrangements for sharing utility costs, if utilities are shared
3. Capital Improvements: Procedures for handling major improvements beyond routine maintenance
4. Environmental Compliance: Special provisions for environmental requirements, if applicable
5. Security Services: Arrangements for shared security services, if required
6. Common Area Rules: Specific rules governing the use of common areas, if needed
7. Reserve Fund: Establishment and management of a reserve fund for major repairs
8. Alterations and Improvements: Procedures for requesting and approving modifications to shared areas
1. Schedule A - Property Description: Detailed description and plans of the property and shared areas
2. Schedule B - Maintenance Specifications: Detailed maintenance requirements and standards for different areas/systems
3. Schedule C - Cost Allocation: Detailed breakdown of cost-sharing percentages and calculations
4. Schedule D - Maintenance Schedule: Timeline and frequency of routine maintenance tasks
5. Schedule E - Contact Information: List of key contacts, including emergency contacts and service providers
6. Schedule F - Insurance Requirements: Detailed insurance specifications and minimum coverage requirements
7. Appendix 1 - Property Plans: Technical drawings and plans showing shared areas and maintenance access points
8. Appendix 2 - Service Provider Contracts: Copies of existing maintenance service provider contracts
Authors
Real Estate
Property Management
Commercial Property
Residential Property
Mixed-Use Development
Retail
Office Space
Industrial
Hospitality
Healthcare Facilities
Educational Institutions
Shopping Centers
Facilities Management
Property Management
Legal
Operations
Real Estate
Compliance
Asset Management
Building Services
Maintenance
Administrative Services
Risk Management
Facility Manager
Property Manager
Real Estate Manager
Building Administrator
Operations Director
Asset Manager
Maintenance Supervisor
Property Developer
Real Estate Attorney
Building Services Manager
Compliance Officer
Facilities Coordinator
Property Administrator
Estate Manager
Building Operations Manager
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