Employment Intake Form

Employment Intake Form Template for Philippines

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Key Requirements PROMPT example:

"I need an Employment Intake Form for our multinational tech company's Manila office that complies with Philippine data privacy laws and includes sections for remote work arrangements, with extra emphasis on IT security clearances and international data transfer consents."

Document background

The Employment Intake Form serves as a fundamental document in the Philippine employment process, designed to facilitate the systematic collection of employee information during onboarding. This document is typically used when a new employee joins an organization or when existing employee information needs comprehensive updating. The form ensures compliance with Philippine labor laws, including the Labor Code (Presidential Decree No. 442), Data Privacy Act of 2012 (RA 10173), and various social security regulations. It captures essential information required for employment records, government-mandated benefits, and company administration while adhering to data privacy principles. The Employment Intake Form is structured to collect both mandatory information required by law and optional information that may be relevant for specific employment situations or company policies.

Suggested Sections

1. Personal Information: Basic details including full name, date of birth, nationality, civil status, and contact information

2. Government-Mandated IDs: Fields for SSS, TIN, PhilHealth, Pag-IBIG numbers and other government-required identification

3. Educational Background: Details of academic qualifications, certifications, and professional licenses

4. Employment History: Previous employment details including company names, positions, dates, and reasons for leaving

5. Emergency Contact Information: Details of persons to contact in case of emergency

6. Banking Information: Bank account details for salary disbursement

7. Benefits Information: Selection of benefits and insurance coverage options

8. Data Privacy Consent: Declaration of consent for data collection and processing as per Data Privacy Act

9. Declaration and Signature: Employee certification that all provided information is true and correct

Optional Sections

1. Dependent Information: Details of dependents for benefits coverage, used when employee has eligible dependents

2. Special Skills and Qualifications: Additional skills, certifications, or qualifications relevant to the position

3. Disability Declaration: Optional section for declaring any disabilities requiring workplace accommodations

4. Vehicle Information: Details of personal vehicle if parking privileges or transportation allowances apply

5. Union Membership: Union affiliation details if applicable to the workplace

6. Previous Government Service: Details of prior government employment if relevant for benefits or compliance purposes

Suggested Schedules

1. Schedule A - Required Documents Checklist: List of supporting documents to be submitted with the intake form

2. Schedule B - Benefits Summary: Detailed explanation of available benefits and coverage options

3. Schedule C - Data Privacy Notice: Detailed information about how personal data will be collected, processed, and protected

4. Appendix 1 - Code of Conduct Summary: Overview of company policies and expected behavior

5. Appendix 2 - Medical Information Form: Separate form for confidential medical information if required for position

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Banking and Finance

Information Technology

Manufacturing

Retail

Healthcare

Education

Business Process Outsourcing

Construction

Hospitality

Transportation and Logistics

Real Estate

Professional Services

Government Services

Telecommunications

Energy and Utilities

Relevant Teams

Human Resources

Legal

Compliance

Data Privacy

Employee Relations

Recruitment

Onboarding

Personnel Administration

Benefits Administration

HR Operations

Relevant Roles

HR Manager

HR Business Partner

Recruitment Specialist

Onboarding Coordinator

HR Administrator

Compliance Officer

Data Privacy Officer

HR Operations Manager

Personnel Manager

Employee Relations Manager

HR Information Systems Specialist

Benefits Administrator

HR Director

Talent Acquisition Manager

HR Assistant

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Authors

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