Seller Intake Form (Real Estate)

Seller Intake Form (Real Estate) Template for Philippines

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Key Requirements PROMPT example:

"I need a Seller Intake Form (Real Estate) for a mixed-use commercial building in Makati City, Philippines, with specific sections addressing multiple tenant leases and foreign ownership components, as we're planning to list the property by March 2025."

Document background

The Seller Intake Form (Real Estate) is a fundamental document used in Philippine real estate transactions to initiate the property listing process. It serves as a comprehensive information-gathering tool that helps real estate professionals collect and verify essential details about both the property seller and the real estate asset being offered for sale. The form ensures compliance with Philippine real estate laws, including the Real Estate Service Act (RESA) and the Property Registration Decree, while facilitating proper due diligence. This document is typically used when a property owner decides to list their property for sale through a real estate professional or agency. It includes detailed sections covering seller identification, property specifications, ownership history, tax compliance, existing encumbrances, and proposed selling terms. The form helps establish a clear understanding between the seller and the real estate professional while creating a proper documentation trail for the transaction.

Suggested Sections

1. Seller Information: Basic information about the seller(s) including full legal name, civil status, citizenship, contact details, and tax identification number

2. Property Details: Comprehensive description of the property including exact address, lot area, floor area, title details, and property classification

3. Ownership Information: Details about current ownership, including how and when the property was acquired, and any co-ownership details

4. Property Documentation: List of available property documents including title, tax declarations, tax clearances, and surveys

5. Price and Terms: Proposed selling price, preferred payment terms, and any specific conditions for the sale

6. Property Condition: Declaration of the current condition of the property, including any known defects or damages

7. Occupancy Status: Current occupancy details, including any leases, occupants, or informal settlers

8. Tax Compliance: Information about current tax payments, arrears, and other tax-related matters

9. Property Restrictions: Declaration of any liens, encumbrances, mortgages, or legal restrictions on the property

10. Authorization: Seller's authorization for the broker/agent to market the property and handle the transaction

Optional Sections

1. Condominium Details: Additional section for condominium properties, including association dues, facilities, and parking assignments

2. Agricultural Land Information: Specific section for agricultural properties, including irrigation details, crop information, and CARP coverage status

3. Commercial Property Details: For commercial properties, including zoning information, business permits, and tenant information

4. Power of Attorney: Required when the seller is acting through a representative

5. Foreign Ownership Declaration: Required when the seller is a foreign national, detailing compliance with foreign ownership restrictions

6. Estate Settlement Information: Required when the property is part of an estate or inheritance

7. Development Potential: Optional section for undeveloped land discussing zoning potential and development possibilities

Suggested Schedules

1. Schedule A - Property Documents Checklist: Detailed checklist of all required and available property documents

2. Schedule B - Property Photos: Recent photographs of the property, including interior and exterior views

3. Schedule C - Tax Payment History: Detailed history of real property tax payments and other relevant tax information

4. Schedule D - Maintenance Records: List of major repairs, improvements, and maintenance work done on the property

5. Schedule E - Utility Information: Details of utility connections, providers, and current status

6. Appendix 1 - Property Title Copy: Certified true copy of the property title

7. Appendix 2 - Tax Declarations: Copies of current tax declarations and clearances

8. Appendix 3 - Property Survey: Recent property survey plans and technical descriptions

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Real Estate

Property Development

Construction

Legal Services

Financial Services

Property Management

Real Estate Investment

Urban Planning

Agriculture (for agricultural properties)

Commercial Property

Residential Property

Relevant Teams

Real Estate Sales

Legal

Compliance

Property Management

Documentation

Business Development

Client Relations

Transaction Processing

Property Valuation

Due Diligence

Relevant Roles

Real Estate Broker

Real Estate Agent

Property Manager

Real Estate Attorney

Legal Counsel

Property Valuer

Real Estate Analyst

Documentation Specialist

Compliance Officer

Real Estate Transaction Coordinator

Business Development Manager

Sales Director

Property Consultant

Real Estate Investment Advisor

Estate Administrator

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