The Overtime Authorization Form is a crucial document required for businesses operating in Indonesia to maintain compliance with local labor laws and regulations. This form must be used whenever an employee is requested or needs to work beyond their regular working hours. The document is designed in accordance with Indonesian Labor Law No. 13 of 2003 and its implementing regulations, particularly Minister of Manpower Regulation No. 102/MEN/VI/2004, which specifically governs overtime work. It captures essential information including employee details, proposed overtime hours, justification for overtime, and necessary approvals from supervisors and HR representatives. The form also serves as documentation for calculating overtime compensation and ensuring compliance with maximum overtime limits set by Indonesian law.
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1. Employee Information: Basic details including employee name, ID number, department, and position
2. Regular Working Hours: Statement of employee's normal working hours and days
3. Overtime Details: Specific date, start time, end time, and total hours of proposed overtime work
4. Reason for Overtime: Explanation of why overtime work is necessary
5. Overtime Calculation: Calculation of overtime hours and applicable multiplier as per Indonesian regulations
6. Employee Consent: Employee's acknowledgment and agreement to perform overtime work
7. Supervisor Approval: Authorization section for immediate supervisor
8. HR Verification: Human Resources department verification and compliance check
1. Meal Allowance: Details of meal provision or allowance for overtime exceeding 4 hours (as required by Indonesian law when applicable)
2. Transportation Arrangement: Transportation details or allowance for overtime work outside normal working hours
3. Rest Period Declaration: Confirmation of rest periods if overtime extends beyond certain hours
4. Emergency Contact: Emergency contact information when overtime work is during unusual hours
5. Health Declaration: Employee's declaration of fitness to work overtime, used for extended overtime periods
1. Overtime Calculation Sheet: Detailed breakdown of overtime hours and corresponding compensation rates
2. Overtime Rules Summary: Summary of relevant company policies and legal requirements regarding overtime
3. Previous Month's Overtime Record: Record of employee's overtime in the previous month to ensure compliance with maximum overtime limits
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