The Authorization Letter To Submit Visa Application is a crucial document used when an individual or entity needs to delegate the authority to handle their Indonesian visa application process to another party. This document becomes necessary when visa applicants cannot personally submit their applications due to distance, time constraints, or other practical limitations. It must comply with Indonesian immigration laws, particularly Law No. 6 of 2011 and relevant ministerial regulations, and should include comprehensive details about both parties, specific authorized actions, and the scope of authority granted. The letter serves as a legal basis for representation before Indonesian immigration authorities and typically requires proper notarization or authentication to be valid.
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1. Date and Place of Execution: The date and location where the authorization letter is signed
2. Authorizing Party Details: Full name, nationality, passport number, current address, and contact details of the person giving authorization
3. Authorized Party Details: Full name, nationality, ID/passport number, address, and contact details of the person or organization being authorized
4. Purpose of Authorization: Clear statement of the purpose - to submit and process visa application to Indonesian authorities
5. Scope of Authority: Specific powers granted, including submitting documents, answering queries, paying fees, and collecting the visa
6. Duration of Authorization: Validity period of the authorization letter
7. Declaration of Free Will: Statement that the authorization is given freely and in sound mind
8. Signature Block: Space for authorizing party's signature, name, and date
1. Visa Application Details: Specific details about the visa being applied for, including type and duration - include when multiple visa types are possible
2. Witness Details: Names and details of witnesses - include when additional verification is required or for extra security
3. Notary Authentication: Space for notary stamps and signatures - include when official authentication is required
4. Revocation Clause: Terms for revoking the authorization - include when the authorization period is lengthy or for complex applications
5. Language Declaration: Statement about the controlling language if the letter is bilingual - include when document is in multiple languages
1. Copy of Authorizing Party's Passport: Attached copy of the passport of the person giving authorization
2. Copy of Authorized Party's ID: Attached copy of the ID/passport of the person receiving authorization
3. List of Authorized Activities: Detailed list of specific actions the authorized party may take regarding the visa application
4. Required Visa Documents Checklist: List of documents that the authorized party is permitted to submit on behalf of the authorizing party
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