The Interview Release Form is a critical legal document used in Belgium when conducting recorded interviews for any professional purpose. This document is essential for ensuring compliance with Belgian privacy laws and GDPR requirements, while also protecting the rights of both parties involved in the interview process. The form should be used whenever an interview is conducted that will be recorded, transcribed, or published in any format. It includes crucial elements such as explicit consent for recording and usage, data protection provisions, intellectual property rights assignments, and specific terms for content modification and distribution. The Interview Release Form is particularly important in the Belgian context due to strict privacy laws and the need for clear documentation of consent for personal data processing. It helps organizations manage legal risks while providing interviewees with transparency about how their contributions will be used.
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1. Parties: Identification of the interviewer/organization and the interviewee, including full contact details
2. Background: Brief context about the interview project, its purpose, and intended use
3. Definitions: Key terms including 'Interview', 'Content', 'Recording', 'Publication', and 'Materials'
4. Interview Details: Specific information about the interview including date, location, format, and subject matter
5. Grant of Rights: Clear statement of rights being granted by the interviewee regarding the use of the interview content
6. Usage Permissions: Detailed specifications of how the interview content may be used, modified, and distributed
7. Data Protection: GDPR-compliant clause explaining how personal data will be processed, stored, and protected
8. Representations and Warranties: Interviewee's confirmation that they have the right to grant permissions and that their statements are true
9. Revocation Rights: Information about if and how the interviewee can withdraw consent for future uses
10. Governing Law: Specification that Belgian law governs the agreement
11. Signatures: Execution block for both parties to sign and date
1. Commercial Use: Additional terms for commercial exploitation of the interview content, including potential compensation
2. Minor Consent: Required when the interviewee is under 18, including parent/guardian consent provisions
3. Translation Rights: Specific permissions for translating the interview content into other languages
4. Confidentiality: Terms regarding any confidential information shared during the interview that should not be published
5. Right of Review: Optional clause allowing the interviewee to review and approve content before publication
6. Medical/Sensitive Information: Special provisions for handling sensitive personal information under GDPR Article 9
7. Emergency Contact: Contact information for urgent matters or concerns after the interview
1. Schedule 1 - Interview Description: Detailed outline of the interview project, including specific topics to be covered
2. Schedule 2 - Consent Form: Detailed GDPR-compliant consent form specifying all types of data collection and processing
3. Schedule 3 - Usage Specifications: Detailed list of all potential uses and platforms where the interview may be published
4. Appendix A - Data Processing Information: Detailed information about how personal data will be processed, stored, and protected
5. Appendix B - Rights Notice: Summary of interviewee's rights under GDPR and Belgian privacy laws
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