The Consent Form For Video Recording is essential for any organization in Belgium that needs to capture and process video recordings of individuals. This document is designed to comply with Belgian privacy laws, the EU General Data Protection Regulation (GDPR), and specific Belgian provisions regarding image rights and personal data protection. It should be used whenever video recording of individuals is planned, whether for marketing, training, security, or other purposes. The form includes comprehensive information about data processing, storage, usage rights, and the subject's right to withdraw consent, aligned with Articles 6 and 7 of the GDPR and Belgian Data Protection Act requirements. Organizations must ensure this consent is obtained prior to any video recording to maintain legal compliance and protect both the organization and the individual's rights.
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1. Parties: Identification of the organization making the recording and the individual being recorded (data subject)
2. Background: Brief context explaining the purpose of the video recording and this consent form
3. Definitions: Key terms used in the consent form including 'Recording', 'Personal Data', 'Processing', etc.
4. Purpose of Recording: Clear statement of why the video recording is being made and how it will be used
5. Scope of Consent: Specific details about what the individual is consenting to, including duration, location, and context of recording
6. Data Processing Information: Details about how the recording will be stored, processed, secured, and for how long
7. Rights of the Data Subject: Explanation of individual's rights under GDPR including withdrawal of consent, access, and deletion
8. Distribution and Usage: Information about who will have access to the recording and how it may be shared
9. Contact Information: Details of who to contact for questions or to exercise data subject rights
10. Declaration and Signatures: Formal consent statement and signature blocks for all parties
1. Commercial Usage: Additional terms for situations where the recording may be used for commercial purposes
2. Minor Consent: Additional section when the person being recorded is under 18, requiring parental/guardian consent
3. Workplace Specific Terms: Additional terms when recording takes place in a workplace context
4. Compensation: Terms regarding any payment or compensation for participating in the recording
5. Third Party Rights: Provisions regarding other individuals who might appear in the recording
6. International Transfer: Additional terms if the recording will be transferred outside the EU/EEA
7. Intellectual Property: Terms regarding ownership and IP rights in the recording
1. Privacy Notice: Detailed privacy notice compliant with GDPR Article 13
2. Recording Specifications: Technical details about the recording (format, quality, duration, etc.)
3. Usage Scenarios: List of specific ways the recording may be used
4. Security Measures: Details of technical and organizational measures to protect the recording
5. Withdrawal Process: Step-by-step process for withdrawing consent
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