The Confirmation Of Termination Letter is a critical document in Belgian employment law that formalizes the end of an employment relationship. It is used following a decision to terminate employment, whether through mutual agreement, dismissal, or resignation. The document must be drafted in compliance with Belgian employment legislation, including the Employment Contracts Act of 1978 and applicable collective bargaining agreements. This letter serves multiple purposes: it confirms the termination in writing, specifies the last working day, outlines any notice period or immediate termination details, details the financial settlement including final salary and benefits, and addresses the return of company property. The document is essential for both legal compliance and maintaining clear records of the termination process, protecting both employer and employee interests.
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1. Letter Header: Company letterhead, date, and formal addressing of the employee with their full name and address
2. Subject Line: Clear indication that this is a confirmation of employment termination
3. Opening Statement: Reference to previous termination discussions or notice given, confirming the termination in writing
4. Termination Details: Specific information about the last working day and type of termination (with notice, immediate, etc.)
5. Financial Settlement: Overview of final salary, notice pay, holiday pay, and any other statutory payments
6. Company Property: Instructions regarding the return of company property and timeline
7. Final Formalities: Information about final documentation including tax forms and social documents
8. Closing Statement: Professional closure with acknowledgment of service and future reference handling
1. Garden Leave Provisions: Include when the employee is being placed on garden leave during the notice period
2. Non-Compete Reminder: Include when there are existing non-compete clauses that remain in effect
3. Outplacement Services: Include when the company is legally required to or chooses to offer outplacement support
4. Confidentiality Obligations: Include when there are specific confidentiality terms that survive employment
5. Benefits Continuation: Include when certain benefits continue post-employment
6. Release Agreement Reference: Include when a separate release agreement is being offered
1. Financial Settlement Calculation: Detailed breakdown of all final payments including salary, bonuses, and statutory entitlements
2. Company Property Checklist: List of all company items to be returned
3. Benefits Summary: Overview of any benefits that continue or terminate
4. Reference Letter: Standard reference letter if provided as part of the termination package
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