The Appointment Letter Confirmation is a standard employment document used in Belgium to formalize the employment relationship between an employer and a new employee. It serves as an official written record of the employment terms that have been agreed upon during the hiring process. This document is typically issued after verbal acceptance of an employment offer but before the commencement of employment. The letter must comply with Belgian employment law requirements and typically includes essential information such as job title, salary, working hours, location, and other key terms of employment. It forms part of the employment contract documentation and may be referenced in case of any future disputes or clarifications regarding employment terms. The Appointment Letter Confirmation is particularly important in the Belgian context as it helps ensure compliance with local employment regulations and provides clear documentation of the employment relationship's terms and conditions.
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1. Company Details and Letterhead: Official company letterhead including full legal name, registered address, and company registration details
2. Date and Reference: Current date and any reference numbers for the appointment
3. Employee Personal Information: Full name and address of the employee
4. Position and Title: Specific job title and role description
5. Employment Start Date: Confirmed start date of employment
6. Employment Status: Whether the position is permanent or fixed-term, full-time or part-time
7. Remuneration Details: Base salary, payment frequency, and any guaranteed bonuses
8. Working Hours and Location: Standard working hours, workplace location, and any flexibility arrangements
9. Leave Entitlement: Annual leave, public holidays, and other leave entitlements
10. Notice Period: Required notice period for termination by either party
11. Reference to Company Policies: Statement regarding compliance with company policies and procedures
12. Signature Block: Space for employer signature and employee acknowledgment
1. Probationary Period: Include when the position includes a probationary period, stating its duration and terms
2. Benefits Package: Include when offering additional benefits beyond statutory requirements
3. Bonus Scheme: Include when the role includes variable compensation or performance bonuses
4. Company Car: Include when a company car or car allowance is part of the package
5. Confidentiality Clause: Include for positions with access to sensitive information
6. Non-Compete Clause: Include for senior positions or roles with access to critical business information
7. International Travel: Include when the role requires regular international travel
8. Language Requirements: Include when specific language skills are required for the position
1. Job Description: Detailed description of roles, responsibilities, and reporting lines
2. Benefits Summary: Detailed overview of all benefits and compensation components
3. Company Policies Acknowledgment: List of key company policies requiring separate acknowledgment
4. Confidentiality Agreement: Detailed confidentiality terms if required for the role
5. Code of Conduct: Company's code of conduct requiring separate signature
6. IT Policy: Guidelines for use of company IT systems and equipment
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