The Confirmation Letter For Invitation is a crucial document required under Belgian immigration law when hosting foreign visitors for various purposes including business, academic, or personal visits. This document serves as a formal declaration of support and responsibility from a Belgian resident or organization towards their invited guest. It must comply with the Belgian Immigration Law of December 15, 1980, and associated regulations, requiring specific content and often municipal authentication. The letter typically supports visa applications and provides immigration authorities with verified information about the host's commitment, guest's intended stay, and practical arrangements. It's particularly important as it can affect visa processing and demonstrates the legitimacy of the planned visit.
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1. Host Information: Full details of the inviting party including name, address, contact information, and legal status in Belgium
2. Guest Information: Complete details of the invited person including full name, passport details, nationality, and current address
3. Visit Purpose and Duration: Clear statement of the reason for invitation and planned length of stay with specific dates
4. Accommodation Details: Information about where the guest will stay during their visit
5. Financial Responsibility Declaration: Statement of who will bear the costs of the visit and extent of financial coverage
6. Host Commitments: Formal declarations regarding responsibility for the guest during their stay
1. Employment Disclaimer: Required when visit is not work-related, explicitly stating the visitor will not engage in employment
2. Medical Insurance Coverage: Include when host is providing or guaranteeing medical insurance coverage
3. Additional Support Details: Used when host is providing specific additional support (transportation, daily expenses, etc.)
4. Academic Institution Details: Required when invitation is for academic or educational purposes
5. Business Context: Include when invitation is for business-related purposes
1. Proof of Host's Identity: Copy of host's ID card or residence permit
2. Proof of Residence: Recent proof of host's legal residence in Belgium
3. Financial Documents: Evidence of host's financial capacity (bank statements, salary slips, etc.)
4. Property Documentation: Proof of property ownership or rental agreement where guest will stay
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