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Phishing Policy Template for Australia

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Key Requirements PROMPT example:

Phishing Policy

"I need a comprehensive Phishing Policy for my Australian financial services company with 500+ employees, which must include specific provisions for handling customer financial data and comply with APRA requirements, to be implemented by March 2025."

Document background
The Phishing Policy serves as a crucial governance document for organizations operating in Australia, addressing the growing threat of phishing attacks and related cyber security incidents. This document becomes necessary as organizations face increasing sophisticated cyber threats and must comply with Australian privacy and data protection regulations, including the Privacy Act 1988 and the Notifiable Data Breaches Scheme. The policy outlines comprehensive measures for preventing phishing attacks, defines response procedures, establishes training requirements, and assigns clear responsibilities to various stakeholders within the organization. It should be implemented as part of an organization's broader cybersecurity framework and regularly updated to address emerging threats and regulatory changes.
Suggested Sections

1. Purpose and Scope: Defines the objectives of the policy and its application scope within the organization

2. Definitions: Clear explanations of technical terms, types of phishing attacks, and other relevant terminology

3. Roles and Responsibilities: Outlines responsibilities of IT team, management, employees, and other stakeholders

4. Phishing Prevention Measures: Details technical controls, email filtering, and security measures to prevent phishing attacks

5. Email Usage Guidelines: Specific rules and best practices for handling emails and identifying suspicious content

6. Incident Response Procedures: Step-by-step procedures for reporting and responding to suspected phishing attempts

7. Training Requirements: Mandatory security awareness training requirements and frequency

8. Compliance and Enforcement: Consequences of policy violations and compliance monitoring procedures

9. Review and Updates: Policy review frequency and update procedures

Optional Sections

1. Remote Work Considerations: Additional guidelines for remote workers; include if organization has remote workforce

2. Industry-Specific Requirements: Additional requirements for specific industries (e.g., healthcare, financial services)

3. Third-Party Risk Management: Guidelines for managing phishing risks from third-party vendors and contractors

4. Mobile Device Guidelines: Specific guidelines for mobile devices; include if organization has BYOD policy

5. Social Media Guidelines: Guidelines for preventing social media-based phishing; include if social media use is significant

6. Customer Communication Guidelines: Guidelines for customer communication to prevent phishing; include for customer-facing organizations

Suggested Schedules

1. Appendix A: Phishing Red Flags Checklist: Detailed list of common indicators of phishing attempts

2. Appendix B: Incident Report Template: Standard template for reporting suspected phishing incidents

3. Appendix C: Training Materials: Sample training materials and resources for phishing awareness

4. Appendix D: Response Flowcharts: Visual guides for incident response procedures

5. Appendix E: Approved Security Tools: List of approved anti-phishing and security tools with usage guidelines

6. Appendix F: Contact Information: Emergency contacts and reporting channels for phishing incidents

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions








































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Relevant Industries

Financial Services

Healthcare

Government

Education

Retail

Technology

Manufacturing

Professional Services

Telecommunications

Energy

Transportation

Non-profit

Legal Services

Insurance

Mining

Construction

Relevant Teams

Information Technology

Information Security

Risk Management

Compliance

Human Resources

Legal

Operations

Customer Service

Sales

Executive Leadership

Administration

Training and Development

Internal Audit

Communications

Relevant Roles

Chief Information Security Officer

IT Director

Security Manager

Compliance Officer

Risk Manager

Human Resources Manager

Information Security Analyst

IT Administrator

Privacy Officer

Chief Technology Officer

Security Awareness Trainer

Chief Risk Officer

Operations Manager

Department Manager

Executive Assistant

Customer Service Representative

Sales Representative

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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