Vendor Appraisal Form

Vendor Appraisal Form Template for Saudi Arabia

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Key Requirements PROMPT example:

"I need a Vendor Appraisal Form for evaluating potential suppliers in the Saudi petrochemical industry, with particular emphasis on technical capabilities and HSE compliance, to be implemented by March 2025."

Document background

The Vendor Appraisal Form is a crucial document used in Saudi Arabia for systematically evaluating and qualifying potential suppliers before establishing business relationships. This document is designed to comply with Saudi Arabian procurement regulations, including the Government Tenders and Procurement Law, Commercial Registration requirements, and Saudization policies. The form is utilized when organizations need to assess new vendors or re-evaluate existing suppliers, capturing essential information about their business capabilities, financial stability, technical competence, quality management systems, and compliance with local regulations. It serves as a risk management tool and helps organizations maintain a qualified vendor database while ensuring alignment with Saudi Arabia's legal and regulatory framework.

Suggested Sections

1. Basic Vendor Information: Company details including legal name, CR number, VAT registration, contact information, and authorized representatives

2. Business Classification: Vendor's business type, size, ownership structure, and years in operation

3. Financial Information: Financial stability indicators, annual turnover, banking details, and credit references

4. Technical Capabilities: Core competencies, main products/services, facilities, equipment, and technical certifications

5. Quality Management: Quality certifications, quality control processes, and management systems

6. Human Resources: Staff strength, Saudization compliance, key personnel qualifications, and training programs

7. Previous Experience: Track record, major projects/contracts, client references, and performance history

8. Compliance Declaration: Declarations regarding regulatory compliance, anti-corruption, and ethical business practices

9. Environmental & Safety: HSE policies, environmental certifications, and safety record

10. Evaluation Criteria: Scoring methodology and assessment parameters for vendor evaluation

Optional Sections

1. Industry-Specific Qualifications: Additional qualifications specific to particular industries (e.g., oil & gas, construction, healthcare)

2. Supply Chain Capabilities: Details about supply chain management, warehousing, and logistics capabilities

3. Research & Development: Information about R&D capabilities and innovation initiatives

4. Local Content: Details about local content compliance and contribution to Saudi economy

5. Cybersecurity Measures: Information about IT security measures and data protection protocols

6. Sustainability Practices: Environmental sustainability initiatives and corporate social responsibility programs

Suggested Schedules

1. Required Documents Checklist: List of mandatory documents to be submitted with the appraisal form

2. Technical Requirements: Detailed technical specifications and requirements specific to the vendor's category

3. Financial Templates: Standardized templates for submitting financial information

4. Performance Evaluation Matrix: Detailed scoring criteria and evaluation methodology

5. Compliance Certificates: List of required regulatory and quality certifications

6. Reference Project Details: Template for providing detailed information about reference projects

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Oil & Gas

Construction

Manufacturing

Healthcare

Information Technology

Telecommunications

Transportation & Logistics

Financial Services

Retail

Energy

Defense

Education

Mining

Food & Beverage

Pharmaceuticals

Relevant Teams

Procurement

Supply Chain

Vendor Management

Technical Evaluation

Quality Assurance

Compliance

Finance

Legal

Risk Management

Operations

Internal Audit

Strategic Sourcing

Relevant Roles

Procurement Manager

Supply Chain Director

Vendor Relations Manager

Technical Evaluation Specialist

Quality Assurance Manager

Compliance Officer

Financial Analyst

Contract Administrator

Category Manager

Sourcing Specialist

Risk Management Officer

Operations Manager

Chief Financial Officer

Supply Chain Analyst

Procurement Specialist

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Authors

Alex Denne

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