The Notification Letter For End Of Contract is a crucial document in Belgian employment law that formally communicates the termination of an employment relationship. It must be used whenever an employer wishes to end an employment contract in Belgium, whether for indefinite or fixed-term contracts. The document needs to comply with the Belgian Employment Contracts Act, the Single Status Act, and relevant collective bargaining agreements. It should contain specific legally required elements including notice periods, last working day, and any applicable special arrangements. The letter serves multiple purposes: it provides legal proof of termination, outlines the terms of separation, specifies any post-employment obligations, and helps ensure compliance with Belgian employment regulations. The timing and content of this notification are strictly regulated, making it essential to follow proper legal procedures when preparing and delivering the document.
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1. Letter Header: Company letterhead, date, and formal address block including recipient's full details
2. Subject Line: Clear indication that this is a contract termination notice
3. Employment Details: Reference to the current employment contract including start date and position
4. Termination Statement: Clear and unambiguous statement of contract termination
5. Notice Period: Specification of the notice period and last working day
6. Legal Basis: Reference to relevant legal provisions and/or contract clauses
7. Handover Requirements: Instructions regarding the handover of work, company property, and documents
8. Final Settlement: Information about final salary, unused vacation days, and other benefits
9. Signature Block: Official signature section with name and title of authorized representative
1. Garden Leave: Include when the employee is being placed on garden leave during the notice period
2. Non-Compete Reminder: Include when the employment contract contains post-termination restrictions
3. Reason for Termination: Include when required by CBA 109 or when termination is for cause
4. Outplacement Services: Include when legally required based on employee's age and length of service
5. Reference Offer: Include when the company is willing to provide employment references
6. Mutual Waiver: Include when both parties agree to waive claims against each other
1. Calculation of Final Settlement: Detailed breakdown of final payment including salary, vacation pay, and any other benefits
2. Company Property Checklist: List of company items to be returned before last working day
3. Outplacement Service Details: Information about outplacement services when applicable
4. Handover Documentation: Template or checklist for work handover procedures
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