The Notice of Vacating Property is a crucial document in Belgian property law, used when a tenant intends to end their lease and vacate a property. This document serves as formal communication between the tenant and landlord, initiating the process of lease termination. It must comply with Belgian federal legislation, particularly the Civil Code, and regional housing codes specific to Flanders, Wallonia, or the Brussels-Capital Region. The notice should be provided within the legally required timeframe, which varies depending on the lease type and regional location. Key information typically includes the property details, vacation date, arrangements for final inspection, and utility termination plans. The document plays a vital role in protecting both parties' interests and ensuring a smooth transition of property possession.
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1. Sender Details: Full name and current contact details of the tenant(s)
2. Recipient Details: Landlord's or property management company's full name and address
3. Property Information: Complete address and identification of the property being vacated
4. Lease Reference: Reference to the original lease agreement including its date and any registration numbers
5. Notice Declaration: Clear statement of intention to vacate the property
6. Vacation Date: Specific date when the property will be vacated, ensuring compliance with notice period requirements
7. Key Return Arrangements: Proposed method and timing for returning keys
8. Property Inspection Request: Request for final property inspection and inventory check
1. Forwarding Address: New address for future correspondence - include if known at time of notice
2. Utility Arrangements: Specific arrangements for final utility readings and account closures - include if utilities are in tenant's name
3. Deposit Return Details: Bank account details for security deposit return - include if not already provided to landlord
4. Special Circumstances: Any special circumstances leading to vacation (if relevant for early termination)
5. Maintenance Issues: List of any existing maintenance issues that should be noted - include if there are outstanding issues
1. Current Property Photographs: Recent photographs of the property's condition (optional but recommended)
2. Inventory List: Current inventory list comparing to initial inventory, if applicable
3. Utility Account Information: List of utility account numbers and contact information for transfers
4. Copy of Original Lease: Attachment of the original lease agreement for reference
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