The Cancellation Of Tenancy Agreement Letter is a crucial document in Belgian property law, used when either a tenant or landlord wishes to formally terminate a lease agreement. It must be drafted in accordance with Belgian federal law and regional housing codes, which were significantly reformed in 2018. The document needs to incorporate specific requirements depending on whether the property is located in Brussels-Capital, Flanders, or Wallonia. It typically includes details about the property, parties involved, termination date (calculated according to statutory notice periods), arrangements for final inspection, and the return of the security deposit. The letter must be sent by registered mail to ensure legal validity and proper documentation of the termination notice.
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1. Sender Details: Full name and address of the tenant sending the cancellation notice
2. Recipient Details: Full name and address of the landlord or property management company
3. Property Details: Complete address and description of the rented property
4. Lease Reference: Reference to the original lease agreement including its date and any registration numbers
5. Notice of Termination: Clear statement of intention to terminate the lease
6. Termination Date: Specific date when the lease will end, calculated according to Belgian notice period requirements
7. Key Handover: Proposed date and method for returning keys and conducting the final inspection
8. Return of Security Deposit: Request for the return of the security deposit and bank account details for the transfer
9. Formal Closing: Professional closing with signature and date
1. Early Termination Justification: Required when terminating the lease before its natural end date, explaining the legal grounds for early termination
2. Forwarding Address: Include when the tenant's new address is known and needs to be provided for future correspondence
3. Property Damage Declaration: Include if there are any known damages to be disclosed before the final inspection
4. Utility Transfer: Include details about utility account transfers when applicable
5. Maintenance History: Include if there are relevant maintenance issues or repairs that need to be documented
1. Original Lease Agreement Copy: Copy of the registered lease agreement for reference
2. Initial Property Inventory: Copy of the initial property condition inventory from move-in
3. Proof of Lease Registration: Documentation showing the lease was properly registered with authorities
4. Utility Bills: Recent utility bills showing current status of accounts
5. Maintenance Records: Documentation of any significant maintenance or repairs during the tenancy
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