Basic Appointment Letter

Basic Appointment Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

"I need a Basic Appointment Letter for a Marketing Coordinator position in our Riyadh office, with a start date of March 1, 2025, including standard confidentiality clauses and a 3-month probationary period."

Document background

The Basic Appointment Letter is a fundamental employment document used in Saudi Arabia to formalize the employment relationship between companies and their new hires. This document type is commonly used when initiating standard employment relationships and must comply with the Saudi Labor Law and related ministerial resolutions. The letter typically precedes more detailed employment contracts for senior positions or specialized roles. It includes essential employment terms such as compensation, working hours, and basic benefits, while remaining adaptable to various industry requirements. The Basic Appointment Letter serves as both a job offer and a preliminary employment contract, providing sufficient detail to establish the employment relationship while meeting regulatory requirements in Saudi Arabia.

Suggested Sections

1. Company Letterhead and Date: Official company letterhead with full legal name, commercial registration number, and date of issuance

2. Employee Details: Full name, nationality, ID/passport number, and contact information of the employee

3. Position and Reporting Line: Job title, department, and immediate supervisor details

4. Employment Start Date: Confirmed start date and any probationary period details

5. Compensation Details: Basic salary, allowances, and any guaranteed bonuses

6. Working Hours and Location: Standard working hours, work location, and any flexibility arrangements

7. Leave Entitlements: Annual leave, public holidays, and other statutory leave entitlements

8. Notice Period: Required notice period for termination by either party

9. Governing Law Statement: Confirmation that the employment is governed by Saudi Labor Law

10. Acceptance and Signatures: Space for both employer and employee signatures and date

Optional Sections

1. Relocation Benefits: Include when offering relocation assistance to expatriate employees or local hires moving from different cities

2. Commission Structure: Include for sales positions or roles with performance-based compensation

3. Non-Compete Clause: Include for senior positions or roles with access to sensitive information

4. Travel Requirements: Include if the role requires regular domestic or international travel

5. Language Requirements: Include if proficiency in specific languages is required for the role

6. Remote Work Provisions: Include if the role allows for remote working arrangements

Suggested Schedules

1. Job Description: Detailed outline of roles, responsibilities, and key performance indicators

2. Benefits Summary: Comprehensive list of all benefits including insurance coverage, allowances, and other perks

3. Company Policies Reference: List of key company policies that the employee must adhere to

4. Required Documents Checklist: List of documents required for employment visa/permit and company records

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Retail

Technology

Healthcare

Education

Financial Services

Construction

Hospitality

Professional Services

Transportation

Energy

Telecommunications

Real Estate

Mining

Agriculture

Relevant Teams

Human Resources

Finance

Operations

Sales

Marketing

Customer Service

Information Technology

Administration

Production

Quality Control

Research and Development

Supply Chain

Legal

Facilities Management

Relevant Roles

Administrative Assistant

Sales Representative

Customer Service Representative

Marketing Coordinator

HR Coordinator

Account Executive

Project Coordinator

Operations Supervisor

Technical Support Specialist

Research Analyst

Junior Engineer

Data Entry Specialist

Quality Control Inspector

Financial Analyst

Office Manager

Production Supervisor

Logistics Coordinator

Teaching Staff

Maintenance Technician

Junior Accountant

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