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1. Sender's Details: Full company name, address, and contact information of the complaining party

2. Date: Current date in formal business format

3. Recipient's Details: Full name, title, company name, and address of the party responsible for the delay

4. Reference Line: Project name, contract reference number, and subject line clearly indicating this is a delay complaint

5. Project Identification: Clear identification of the project, contract, or agreement affected by the delay

6. Delay Description: Detailed description of the delay, including specific dates, duration, and impact

7. Contractual Basis: Reference to relevant contract clauses or legal provisions that have been breached

8. Impact Statement: Description of the financial, operational, and timeline impacts caused by the delay

9. Remedy Request: Clear statement of the requested remedy or resolution

10. Closing: Professional closing with signature block and title

1. Schedule A - Delay Timeline: Detailed chronological timeline showing planned vs actual progress

2. Schedule B - Cost Impact Analysis: Detailed breakdown of financial implications of the delay

3. Schedule C - Supporting Documentation: Copies of relevant correspondence, notices, and progress reports

4. Schedule D - Progress Photographs: Visual evidence of delay impact if applicable

5. Schedule E - Technical Reports: Any relevant technical or expert reports supporting the delay claim