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Proposal Quotation

Proposal Quotation Template for Philippines

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Key Requirements PROMPT example:

Proposal Quotation

"I need to create a Proposal Quotation for cloud migration services and IT infrastructure upgrades for a Manila-based retail company, with project implementation planned for March 2025 and including optional maintenance services for 24 months."

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Document background
The Proposal Quotation is a essential commercial document widely used in Philippine business transactions to formally communicate pricing and terms for products or services. It serves as a preliminary step in the procurement process, providing potential customers with detailed information needed to make informed purchasing decisions. The document must comply with Philippine legislation, including the Civil Code of the Philippines, Consumer Act, and tax regulations, particularly regarding VAT disclosure. A properly structured Proposal Quotation includes company information, product/service details, pricing breakdowns, terms and conditions, and validity period. It's commonly used in both business-to-business and business-to-government transactions, forming the foundation for subsequent purchase orders or contracts.
Suggested Sections

1. Company Information: Details of the company providing the quotation, including business name, address, contact information, and tax identification number (TIN)

2. Client Information: Complete details of the client/recipient, including name, address, and contact information

3. Reference Number: Unique quotation identifier and date of issuance

4. Product/Service Description: Detailed description of products or services being offered, including specifications, quantities, and unit prices

5. Pricing Summary: Total cost breakdown including unit prices, subtotal, applicable taxes (VAT), and final total amount

6. Terms and Conditions: Basic terms including payment terms, validity period of quotation, and delivery terms

7. Authorization: Signature block for the authorized representative issuing the quotation

Optional Sections

1. Project Timeline: Include when the quotation involves project-based work with specific milestones and delivery dates

2. Installation Services: Add when the quotation includes installation or setup services

3. Warranty Information: Include when offering specific warranty terms beyond standard warranties

4. Training Provisions: Add when the quotation includes training services or user orientation

5. Volume Discounts: Include when offering tiered pricing based on quantity

6. After-Sales Support: Add when including specific after-sales service commitments

Suggested Schedules

1. Detailed Specifications: Technical specifications, drawings, or detailed description of products/services

2. Price Breakdown: Detailed cost analysis including unit prices, discounts, and tax calculations

3. Terms and Conditions: Complete terms and conditions of the quotation, including warranty, liability, and other legal provisions

4. Service Level Agreement: Detailed service standards and performance metrics (if applicable)

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses




















Relevant Industries

Manufacturing

Construction

Information Technology

Professional Services

Retail

Wholesale Trade

Engineering

Healthcare

Education

Telecommunications

Real Estate

Financial Services

Logistics and Transportation

Agriculture

Energy

Relevant Teams

Sales

Business Development

Finance

Operations

Commercial

Procurement

Legal

Accounts

Pricing

Estimating

Contract Administration

Relevant Roles

Sales Manager

Business Development Executive

Account Manager

Project Manager

Procurement Officer

Financial Controller

Commercial Director

Operations Manager

Estimator

Pricing Analyst

Contract Administrator

Business Owner

Managing Director

Sales Representative

Chief Financial Officer

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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