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Letter For Demotion Template for Philippines

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Key Requirements PROMPT example:

Letter For Demotion

"I need a Letter for Demotion for a sales manager being demoted to sales representative due to consistent underperformance over the past quarter, to be effective March 15, 2025, compliant with Philippine labor laws and including a 3-month performance improvement plan."

Document background
The Letter for Demotion is a critical document used in Philippine employment practice when an organization needs to formally reduce an employee's rank, responsibilities, or compensation. This document must strictly adhere to Philippine Labor Code requirements and relevant DOLE (Department of Labor and Employment) regulations. The letter serves as official documentation of the demotion decision, typically used in cases of performance issues, organizational restructuring, or as an alternative to termination. A properly drafted Letter for Demotion should include clear justification for the action, specific changes in position and terms, and ensure compliance with due process requirements under Philippine law. It's essential that the document maintains professionalism while clearly communicating the changes and protecting both employer and employee interests.
Suggested Sections

1. Letter Header: Company letterhead, date, and formal addressing to the employee including their current position and department

2. Subject Line: Clear indication that this is a notice of demotion

3. Opening Statement: Direct but professional statement announcing the demotion decision

4. Grounds for Demotion: Clear explanation of the legitimate reasons for the demotion, supported by specific instances or evidence

5. Details of New Position: Specific information about the new role, including job title, responsibilities, and reporting structure

6. Changes in Employment Terms: Clear outline of changes in salary, benefits, and other employment terms

7. Effective Date: Specific date when the demotion takes effect

8. Acknowledgment Section: Space for employee signature acknowledging receipt of the notice

Optional Sections

1. Performance History: Include when demotion is performance-based, summarizing previous warnings or improvement attempts

2. Probationary Period: Include if the employee will be subject to a probationary period in the new position

3. Performance Improvement Plan: Include when offering the employee specific targets and timeline for potential reinstatement

4. Right to Appeal: Include details of appeal process if company policy allows for appeals of demotion decisions

5. Transition Plan: Include when there needs to be a handover period or specific transition arrangements

Suggested Schedules

1. Performance Evaluation Records: Copies of relevant performance reviews or incident reports justifying the demotion

2. New Job Description: Detailed description of the new position's duties and responsibilities

3. Previous Warnings: Copies of any previous written warnings or performance improvement notices

4. Organizational Chart: Updated organizational chart showing the new reporting structure

5. Comparison of Terms: Detailed comparison of current and new employment terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions





















Clauses




















Relevant Industries

Manufacturing

Retail

Financial Services

Information Technology

Healthcare

Education

Construction

Hospitality

Professional Services

Transportation and Logistics

Government and Public Sector

Telecommunications

Mining and Resources

Agriculture

Business Process Outsourcing

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Labor Relations

Management

Operations

Administration

Corporate Services

Personnel Management

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

Department Manager

Operations Manager

HR Business Partner

Employee Relations Manager

Compliance Officer

Personnel Manager

Chief Human Resources Officer

Labor Relations Manager

HR Administrator

Department Head

Line Manager

Supervisor

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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