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A Final Written Warning Letter is a crucial document in the Philippine employment context, representing the last formal step in progressive discipline before termination. It is typically issued after previous verbal and written warnings have failed to correct inappropriate behavior or performance issues. The document must comply with Philippine Labor Code requirements, particularly Article 297 and relevant DOLE regulations regarding due process in disciplinary actions. The letter serves multiple purposes: documenting the specific violation, establishing a clear record of progressive discipline, providing the employee with a final opportunity to improve, and protecting the employer's interests in case termination becomes necessary. It should include detailed information about the violation, reference to previous warnings, specific improvement requirements, and clear consequences of non-compliance.

1. Letter Header: Company letterhead, date, and formal business letter formatting

2. Employee Information: Full name, position, department, and employee ID of the recipient

3. Subject Line: Clear indication that this is a Final Written Warning

4. Specific Violation Details: Detailed description of the current incident or behavior that prompted this final warning, including dates, times, and specific examples

5. Previous Warnings: Reference to previous verbal and written warnings, including dates and nature of prior incidents

6. Impact Statement: Description of how the behavior affects the workplace, team, or company operations

7. Company Policies: Reference to specific company policies, rules, or regulations that have been violated

8. Improvement Plan: Clear expectations for improvement and specific changes in behavior or performance required

9. Consequences: Clear statement of potential consequences if behavior continues, including possibility of termination

10. Timeframe: Specific period for improvement and review

11. Acknowledgment: Space for employee signature and date, acknowledging receipt of the warning