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Facilities Management Agreement
"I need a Facilities Management Agreement for a new 20-story commercial building in Manila, with special emphasis on green building maintenance standards and 24/7 security services, planned to commence on March 1, 2025."
1. Parties: Identification of the facility owner/client and the facilities management service provider
2. Background: Context of the agreement and brief description of the facility and purpose of the arrangement
3. Definitions: Definitions of key terms used throughout the agreement
4. Scope of Services: Detailed description of the facilities management services to be provided
5. Term and Renewal: Duration of the agreement and conditions for renewal
6. Service Provider's Obligations: Key responsibilities and duties of the facilities management company
7. Client's Obligations: Responsibilities and duties of the facility owner/client
8. Performance Standards: Required service levels and quality standards
9. Fees and Payment Terms: Compensation structure, payment schedule, and related financial terms
10. Staff and Subcontractors: Requirements for personnel, including qualifications and conduct
11. Compliance and Regulations: Obligation to comply with relevant laws and regulations
12. Insurance and Liability: Insurance requirements and allocation of risks
13. Termination: Grounds and procedures for contract termination
14. Dispute Resolution: Procedures for handling disputes between parties
15. General Provisions: Standard legal provisions including notices, amendments, and governing law
1. Emergency Services: Additional provisions for emergency response services, used when 24/7 emergency coverage is required
2. Sustainability Requirements: Special provisions for green building maintenance, used when the facility has specific environmental certifications or goals
3. Tenant Interface: Procedures for dealing with multiple tenants, used in multi-tenant facilities
4. Security Services: Specific security service requirements, used when security is included in the scope
5. Energy Management: Special provisions for energy efficiency and management, used for facilities with specific energy performance requirements
6. Transition Services: Procedures for handover from previous service provider, used when replacing an existing provider
7. Force Majeure: Provisions for handling natural disasters and other unforeseen events, particularly relevant in areas prone to natural disasters
1. Schedule 1 - Service Specifications: Detailed breakdown of all services to be provided and their frequencies
2. Schedule 2 - Key Performance Indicators: Specific metrics and targets for measuring service performance
3. Schedule 3 - Fee Schedule: Detailed breakdown of fees, including base fees and variable charges
4. Schedule 4 - Equipment Inventory: List of facility equipment covered under the agreement
5. Schedule 5 - Staff Organization: Organizational structure and key personnel requirements
6. Schedule 6 - Reporting Requirements: Templates and frequencies for required reports
7. Schedule 7 - Emergency Procedures: Detailed procedures for handling various types of emergencies
8. Schedule 8 - Maintenance Schedule: Planned preventive maintenance schedule for equipment and systems
9. Appendix A - Site Plans: Facility floor plans and site layouts
10. Appendix B - Required Forms: Standard forms for various procedures and reports
Authors
Real Estate
Commercial Property
Industrial Manufacturing
Healthcare
Education
Retail
Hospitality
Office Management
Data Centers
Logistics and Warehousing
Government and Public Sector
Banking and Financial Services
Facilities Management
Operations
Procurement
Legal
Finance
Engineering
Maintenance
Health and Safety
Security
Compliance
Real Estate
Asset Management
Property Management
Contract Administration
Facilities Manager
Property Manager
Operations Director
Maintenance Supervisor
Building Services Manager
Contract Manager
Procurement Manager
Health and Safety Officer
Technical Services Director
Asset Manager
Chief Operating Officer
Real Estate Manager
Engineering Manager
Sustainability Manager
Security Manager
Compliance Officer
Financial Controller
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