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Facilities Management Agreement Template for Philippines

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Key Requirements PROMPT example:

Facilities Management Agreement

"I need a Facilities Management Agreement for a new 20-story commercial building in Manila, with special emphasis on green building maintenance standards and 24/7 security services, planned to commence on March 1, 2025."

Document background
The Facilities Management Agreement is a crucial document used when a property owner or organization wishes to outsource the management and maintenance of their facilities to a professional service provider in the Philippines. It is essential for establishing clear operational parameters, service expectations, and legal obligations while ensuring compliance with Philippine regulations including the Labor Code, Building Code, and environmental laws. This agreement typically covers comprehensive facility services including maintenance, cleaning, security, and operational management, with specific provisions adapted to Philippine business practices and legal requirements. The document is particularly important for complex facilities requiring professional management and where clear accountability and service levels need to be established between the facility owner and the management provider.
Suggested Sections

1. Parties: Identification of the facility owner/client and the facilities management service provider

2. Background: Context of the agreement and brief description of the facility and purpose of the arrangement

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of the facilities management services to be provided

5. Term and Renewal: Duration of the agreement and conditions for renewal

6. Service Provider's Obligations: Key responsibilities and duties of the facilities management company

7. Client's Obligations: Responsibilities and duties of the facility owner/client

8. Performance Standards: Required service levels and quality standards

9. Fees and Payment Terms: Compensation structure, payment schedule, and related financial terms

10. Staff and Subcontractors: Requirements for personnel, including qualifications and conduct

11. Compliance and Regulations: Obligation to comply with relevant laws and regulations

12. Insurance and Liability: Insurance requirements and allocation of risks

13. Termination: Grounds and procedures for contract termination

14. Dispute Resolution: Procedures for handling disputes between parties

15. General Provisions: Standard legal provisions including notices, amendments, and governing law

Optional Sections

1. Emergency Services: Additional provisions for emergency response services, used when 24/7 emergency coverage is required

2. Sustainability Requirements: Special provisions for green building maintenance, used when the facility has specific environmental certifications or goals

3. Tenant Interface: Procedures for dealing with multiple tenants, used in multi-tenant facilities

4. Security Services: Specific security service requirements, used when security is included in the scope

5. Energy Management: Special provisions for energy efficiency and management, used for facilities with specific energy performance requirements

6. Transition Services: Procedures for handover from previous service provider, used when replacing an existing provider

7. Force Majeure: Provisions for handling natural disasters and other unforeseen events, particularly relevant in areas prone to natural disasters

Suggested Schedules

1. Schedule 1 - Service Specifications: Detailed breakdown of all services to be provided and their frequencies

2. Schedule 2 - Key Performance Indicators: Specific metrics and targets for measuring service performance

3. Schedule 3 - Fee Schedule: Detailed breakdown of fees, including base fees and variable charges

4. Schedule 4 - Equipment Inventory: List of facility equipment covered under the agreement

5. Schedule 5 - Staff Organization: Organizational structure and key personnel requirements

6. Schedule 6 - Reporting Requirements: Templates and frequencies for required reports

7. Schedule 7 - Emergency Procedures: Detailed procedures for handling various types of emergencies

8. Schedule 8 - Maintenance Schedule: Planned preventive maintenance schedule for equipment and systems

9. Appendix A - Site Plans: Facility floor plans and site layouts

10. Appendix B - Required Forms: Standard forms for various procedures and reports

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions























































Clauses








































Relevant Industries

Real Estate

Commercial Property

Industrial Manufacturing

Healthcare

Education

Retail

Hospitality

Office Management

Data Centers

Logistics and Warehousing

Government and Public Sector

Banking and Financial Services

Relevant Teams

Facilities Management

Operations

Procurement

Legal

Finance

Engineering

Maintenance

Health and Safety

Security

Compliance

Real Estate

Asset Management

Property Management

Contract Administration

Relevant Roles

Facilities Manager

Property Manager

Operations Director

Maintenance Supervisor

Building Services Manager

Contract Manager

Procurement Manager

Health and Safety Officer

Technical Services Director

Asset Manager

Chief Operating Officer

Real Estate Manager

Engineering Manager

Sustainability Manager

Security Manager

Compliance Officer

Financial Controller

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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