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Venue Hire Contract
"I need a Venue Hire Contract for my conference center in Auckland, New Zealand, that will be used primarily for corporate events and includes specific provisions for audio-visual equipment usage and in-house catering services."
1. Parties: Identification of the venue owner/operator and the hirer, including full legal names and contact details
2. Background: Brief context about the venue and the purpose of the agreement
3. Definitions: Key terms used throughout the agreement including 'Venue', 'Hire Period', 'Hire Fee', 'Permitted Use'
4. Hire Period: Specific dates, times and duration of the venue hire
5. Hire Fee and Payment Terms: Fee structure, payment schedule, deposit requirements, and payment methods
6. Permitted Use: Specified purposes for which the venue may be used and any restrictions
7. Client Obligations: Responsibilities of the hirer including conduct, maximum capacity, and care of venue
8. Venue Owner Obligations: Responsibilities of the venue owner including access, maintenance, and basic facilities
9. Health and Safety: Safety requirements, emergency procedures, and compliance with health and safety regulations
10. Liability and Insurance: Risk allocation, required insurance coverage, and liability limitations
11. Cancellation and Termination: Circumstances for cancellation, notice requirements, and refund policies
12. General Terms: Standard contract provisions including governing law, disputes, and notices
1. Catering Services: Terms for in-house catering or external catering requirements, applicable when food service is involved
2. Alcohol Service: Requirements and restrictions for alcohol service, necessary when venue permits alcohol consumption
3. Technical Equipment: Terms for use of venue's audio-visual or technical equipment, relevant for event venues
4. Cleaning Services: Specific cleaning requirements and services, important for larger venues or events
5. Security Services: Security requirements and arrangements, necessary for large events or high-risk activities
6. Parking: Parking arrangements and restrictions, relevant when venue includes parking facilities
7. Noise Restrictions: Specific noise level requirements and restrictions, important for residential areas
8. Force Majeure: Provisions for unforeseen circumstances, particularly relevant post-COVID
1. Schedule 1: Venue Details: Detailed description of the venue, facilities, and equipment included
2. Schedule 2: Fee Schedule: Detailed breakdown of fees, including optional services and additional charges
3. Schedule 3: Venue Rules: Specific rules and regulations for venue use
4. Schedule 4: Cleaning Checklist: Required cleaning and restoration standards post-event
5. Schedule 5: Equipment Inventory: List of available equipment and their condition
6. Appendix A: Floor Plan: Venue layout, emergency exits, and key facilities
7. Appendix B: Health and Safety Procedures: Detailed safety procedures and emergency protocols
8. Appendix C: Insurance Requirements: Specific insurance requirements and minimum coverage levels
Authors
Events and Entertainment
Hospitality
Real Estate
Education
Corporate Services
Community Services
Religious Services
Sports and Recreation
Arts and Culture
Professional Services
Government and Public Sector
Tourism
Operations
Facilities Management
Legal
Events
Sales
Customer Service
Administration
Risk and Compliance
Property Management
Business Development
Venue Manager
Events Coordinator
Facilities Manager
Property Manager
Operations Manager
Business Development Manager
Contract Administrator
Legal Counsel
Risk Manager
Compliance Officer
Sales Manager
Customer Service Manager
Event Planner
Building Manager
Administration Manager
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