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A Trademark Cease and Desist Letter is a crucial legal instrument used in the Netherlands when a trademark owner discovers unauthorized use of their protected mark. This document serves as the first formal step in enforcing trademark rights before initiating court proceedings. It operates within the framework of Dutch trademark law, the Benelux Convention on Intellectual Property, and EU trademark regulations. The letter should be used when there is clear evidence of trademark infringement and after careful consideration of the potential legal and business implications. It typically includes detailed information about the protected trademark, evidence of ownership, specific instances of infringement, and clear demands for the cessation of infringing activities. The document must comply with Dutch legal requirements for formal notices while maintaining a professional tone that leaves room for amicable resolution.

1. Sender Details: Full legal name and contact information of the trademark owner or their legal representative

2. Recipient Details: Full name and address of the alleged infringer

3. Trademark Rights Declaration: Clear statement of trademark ownership, registration numbers, and relevant classes

4. Description of Infringement: Detailed explanation of the observed trademark infringement with specific examples

5. Legal Basis: Reference to relevant trademark laws and rights under Dutch and EU law

6. Demands: Clear list of required actions and deadline for compliance

7. Consequences of Non-Compliance: Statement of legal actions that will be taken if demands are not met

8. Signature Block: Formal closure including date, name, and signature of the authorized representative