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When your employment in Nigeria comes to an end, whether through resignation, retirement, or contract completion, you need to formally request your final pay settlement from your employer. A Request Letter For Final Pay is the official document that initiates this process and ensures you receive all payments and benefits owed to you under Nigerian employment law.

When do you need this document?

You should send this letter as soon as your employment termination is confirmed, ideally during your notice period or immediately after your last working day. The letter is essential when resigning from your position, completing a fixed-term contract, reaching retirement age, or when your employment is terminated by mutual agreement. It serves as formal notification to your employer's HR and finance departments that you are requesting settlement of all outstanding payments. The document is also crucial if there are disputes about what payments you are entitled to receive, as it creates an official record of your request.

Key legal considerations

Under Nigerian employment law, your final pay settlement should include several components that must be clearly specified in your request letter. These include your final month's salary pro-rated to your last working day, payment for any unused annual leave entitlements, outstanding allowances such as transport or housing allowances, and any bonus payments due. You should also request settlement of pension contributions under the Pension Reform Act 2014 and ensure proper tax deductions are applied according to the Personal Income Tax Act. The letter should specify your preferred payment method and timeline, typically within 30 days as required by the Labour Act. Include your bank account details for direct transfer and request written confirmation of the final settlement calculation.

Legal requirements in Nigeria

The Labour Act Cap L1 governs final payment obligations in Nigeria and requires employers to settle all outstanding amounts within a reasonable timeframe. Your request letter must include specific details about your employment duration, position held, and last working day to help calculate entitlements accurately. Under the Employee Compensation Act 2010, you may also be entitled to additional compensation depending on your length of service and circumstances of termination. The letter should reference relevant sections of your employment contract and company policy regarding terminal benefits. Ensure you keep copies of all correspondence as the National Industrial Court has jurisdiction over employment disputes, and proper documentation strengthens your position if legal action becomes necessary. The request should be submitted to the appropriate personnel, typically the HR Manager, Finance Manager, or designated Payroll Department Representative.