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Event Collaboration Agreement
"I need an Event Collaboration Agreement for a tech conference we're organizing in Kuala Lumpur in March 2025, where we'll be partnering with a venue provider and three technology sponsors, with revenue sharing arrangements and specific requirements for live streaming capabilities."
1. Parties: Identification of all parties to the agreement with their full legal names, registration numbers, and addresses
2. Background: Context of the collaboration and brief description of the event and parties' expertise
3. Definitions: Key terms used throughout the agreement
4. Scope of Collaboration: Detailed description of the event and each party's roles and responsibilities
5. Term and Timeline: Duration of the agreement and key event dates
6. Financial Terms: Budget, cost sharing, revenue sharing, and payment terms
7. Operational Requirements: Event management procedures, approvals, and coordination processes
8. Marketing and Promotion: Marketing responsibilities, branding guidelines, and promotional activities
9. Insurance and Liability: Required insurance coverage and allocation of risks
10. Confidentiality: Protection of confidential information shared during the collaboration
11. Termination: Grounds for termination and consequences
12. Dispute Resolution: Process for resolving disputes, including jurisdiction and governing law
13. General Provisions: Standard boilerplate clauses including notices, amendments, and assignment
1. Intellectual Property Rights: Used when the event involves creation or use of intellectual property, including content creation and licensing
2. Sponsorship Terms: Include when the event involves sponsors or third-party funding
3. Regulatory Compliance: Required when the event needs specific permits or licenses
4. Force Majeure: Particularly important for outdoor events or when significant advance planning is required
5. Data Protection: Include when personal data of attendees or participants will be collected
6. Third-Party Vendors: Used when external vendors or contractors will be involved in the event
7. Virtual Event Provisions: Include for events with online components or hybrid events
8. COVID-19 or Health Safety Measures: Include when specific health and safety protocols need to be addressed
1. Schedule 1 - Event Details: Detailed description of the event, including date, venue, and format
2. Schedule 2 - Budget and Financial Breakdown: Detailed financial projections, cost allocations, and payment schedules
3. Schedule 3 - Timeline and Milestones: Detailed project timeline with key deadlines and responsibilities
4. Schedule 4 - Marketing Plan: Specific marketing activities, responsibilities, and deadlines
5. Schedule 5 - Technical Requirements: Venue specifications, equipment requirements, and technical needs
6. Appendix A - Contact List: Key personnel and contact information for all parties
7. Appendix B - Required Permits and Licenses: List of necessary permits and responsible parties
8. Appendix C - Insurance Requirements: Detailed insurance specifications and certificates
Authors
Entertainment
Hospitality
Corporate Services
Media and Broadcasting
Sports and Recreation
Education
Technology
Arts and Culture
Professional Services
Tourism
Retail
MICE (Meetings, Incentives, Conferences, Exhibitions)
Legal
Events
Operations
Marketing
Finance
Business Development
Risk Management
Communications
Production
Compliance
Event Manager
Operations Director
Business Development Manager
Marketing Director
Legal Counsel
Finance Manager
Project Coordinator
Venue Manager
Production Manager
Sponsorship Manager
Contract Administrator
Risk Management Officer
Communications Director
Technical Director
Compliance Officer
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