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Shared Maintenance Agreement Template for Ireland

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Key Requirements PROMPT example:

Shared Maintenance Agreement

"I need a Shared Maintenance Agreement for a mixed-use commercial building in Dublin with three retail tenants and two office tenants, where maintenance costs will be split based on square footage occupied, starting from March 2025."

Document background
The Shared Maintenance Agreement is essential for properties or facilities in Ireland where multiple parties share maintenance responsibilities and costs. This document is commonly used in multi-unit developments, shared office spaces, retail complexes, and mixed-use properties where common areas or shared facilities require coordinated maintenance efforts. The agreement ensures compliance with Irish property law, including the Multi-Unit Developments Act 2011 and the Land and Conveyancing Law Reform Act 2009. It establishes clear procedures for maintenance standards, cost sharing, decision-making, and dispute resolution, while protecting the interests of all parties involved. The document is particularly important for preventing disputes and ensuring the proper upkeep of shared facilities through clear allocation of responsibilities and costs.
Suggested Sections

1. Parties: Identification of all parties to the agreement, including property owners and/or management company

2. Background: Context of the agreement, description of the property and shared areas

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Maintenance: Detailed description of areas and items covered under shared maintenance

5. Maintenance Standards: Required standards and quality of maintenance work

6. Cost Allocation: Framework for sharing maintenance costs between parties

7. Payment Terms: Payment schedules, methods, and handling of extraordinary expenses

8. Access Rights: Rights of access for maintenance purposes

9. Maintenance Schedule: Frequency and timing of regular maintenance activities

10. Decision Making: Process for making decisions about maintenance works

11. Emergency Procedures: Protocol for handling emergency maintenance issues

12. Insurance Requirements: Required insurance coverage related to maintenance

13. Dispute Resolution: Procedures for resolving maintenance-related disputes

14. Term and Termination: Duration of agreement and termination provisions

15. General Provisions: Standard legal provisions including notices, amendments, and governing law

Optional Sections

1. Contractor Management: Procedures for selecting and managing maintenance contractors - include when professional contractors will be regularly engaged

2. Environmental Standards: Specific environmental requirements for maintenance - include for properties with environmental certifications or commitments

3. Heritage Considerations: Special maintenance requirements for heritage properties - include for listed buildings or protected structures

4. Utility Sharing: Arrangements for shared utilities maintenance - include when utilities are commonly metered or shared

5. Security Arrangements: Maintenance of security systems and procedures - include for properties with shared security infrastructure

6. Waste Management: Specific provisions for waste handling and disposal - include for properties with shared waste facilities

7. Alterations and Improvements: Process for managing upgrades and improvements - include when significant property modifications are anticipated

Suggested Schedules

1. Schedule 1 - Property Plans: Detailed plans showing maintained areas and boundaries

2. Schedule 2 - Maintenance Specification: Detailed specifications for maintenance works

3. Schedule 3 - Cost Allocation Matrix: Detailed breakdown of cost sharing percentages

4. Schedule 4 - Maintenance Calendar: Annual schedule of regular maintenance tasks

5. Schedule 5 - Approved Contractors: List of pre-approved maintenance contractors

6. Schedule 6 - Service Level Agreements: Specific performance standards for maintenance services

7. Appendix A - Condition Report: Initial condition assessment of maintained areas

8. Appendix B - Emergency Contact List: List of emergency contacts and procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

































Clauses






























Relevant Industries

Real Estate

Property Management

Facilities Management

Commercial Property

Residential Property

Mixed-Use Development

Retail

Office Space

Industrial

Healthcare Facilities

Educational Institutions

Relevant Teams

Legal

Operations

Facilities Management

Property Management

Asset Management

Maintenance

Real Estate

Contract Administration

Property Services

Building Services

Relevant Roles

Property Manager

Facility Manager

Estate Manager

Building Manager

Operations Manager

Maintenance Supervisor

Property Services Director

Asset Manager

Real Estate Manager

Facilities Coordinator

Building Services Manager

Property Administrator

Maintenance Manager

Legal Counsel

Contract Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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