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Shared Maintenance Agreement
"I need a Shared Maintenance Agreement for a mixed-use commercial building in Dublin with three retail tenants and two office tenants, where maintenance costs will be split based on square footage occupied, starting from March 2025."
1. Parties: Identification of all parties to the agreement, including property owners and/or management company
2. Background: Context of the agreement, description of the property and shared areas
3. Definitions: Definitions of key terms used throughout the agreement
4. Scope of Maintenance: Detailed description of areas and items covered under shared maintenance
5. Maintenance Standards: Required standards and quality of maintenance work
6. Cost Allocation: Framework for sharing maintenance costs between parties
7. Payment Terms: Payment schedules, methods, and handling of extraordinary expenses
8. Access Rights: Rights of access for maintenance purposes
9. Maintenance Schedule: Frequency and timing of regular maintenance activities
10. Decision Making: Process for making decisions about maintenance works
11. Emergency Procedures: Protocol for handling emergency maintenance issues
12. Insurance Requirements: Required insurance coverage related to maintenance
13. Dispute Resolution: Procedures for resolving maintenance-related disputes
14. Term and Termination: Duration of agreement and termination provisions
15. General Provisions: Standard legal provisions including notices, amendments, and governing law
1. Contractor Management: Procedures for selecting and managing maintenance contractors - include when professional contractors will be regularly engaged
2. Environmental Standards: Specific environmental requirements for maintenance - include for properties with environmental certifications or commitments
3. Heritage Considerations: Special maintenance requirements for heritage properties - include for listed buildings or protected structures
4. Utility Sharing: Arrangements for shared utilities maintenance - include when utilities are commonly metered or shared
5. Security Arrangements: Maintenance of security systems and procedures - include for properties with shared security infrastructure
6. Waste Management: Specific provisions for waste handling and disposal - include for properties with shared waste facilities
7. Alterations and Improvements: Process for managing upgrades and improvements - include when significant property modifications are anticipated
1. Schedule 1 - Property Plans: Detailed plans showing maintained areas and boundaries
2. Schedule 2 - Maintenance Specification: Detailed specifications for maintenance works
3. Schedule 3 - Cost Allocation Matrix: Detailed breakdown of cost sharing percentages
4. Schedule 4 - Maintenance Calendar: Annual schedule of regular maintenance tasks
5. Schedule 5 - Approved Contractors: List of pre-approved maintenance contractors
6. Schedule 6 - Service Level Agreements: Specific performance standards for maintenance services
7. Appendix A - Condition Report: Initial condition assessment of maintained areas
8. Appendix B - Emergency Contact List: List of emergency contacts and procedures
Authors
Real Estate
Property Management
Facilities Management
Commercial Property
Residential Property
Mixed-Use Development
Retail
Office Space
Industrial
Healthcare Facilities
Educational Institutions
Legal
Operations
Facilities Management
Property Management
Asset Management
Maintenance
Real Estate
Contract Administration
Property Services
Building Services
Property Manager
Facility Manager
Estate Manager
Building Manager
Operations Manager
Maintenance Supervisor
Property Services Director
Asset Manager
Real Estate Manager
Facilities Coordinator
Building Services Manager
Property Administrator
Maintenance Manager
Legal Counsel
Contract Manager
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