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Facility Management Services Agreement Template for Ireland

This comprehensive agreement governs the provision of facility management services in Ireland, structured in accordance with Irish law and regulations. It establishes the framework for delivering integrated facility management services, including maintenance, cleaning, security, and related support services. The agreement incorporates Irish-specific requirements for health and safety, employment, environmental compliance, and data protection, while defining service levels, performance metrics, and operational responsibilities. It includes provisions for staff management, risk allocation, and service transition, aligned with Irish business practices and regulatory requirements.

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What is a Facility Management Services Agreement?

The Facility Management Services Agreement is designed for use in the Irish market when engaging professional facility management services for commercial, industrial, or institutional properties. It provides a comprehensive framework for outsourcing facility management functions, including building maintenance, cleaning, security, reception, landscaping, and other support services. The agreement incorporates requirements under Irish law, including health and safety regulations, employment laws, environmental standards, and data protection requirements. It is structured to define clear service levels, performance metrics, and operational responsibilities while ensuring compliance with Irish regulatory requirements and business practices. This agreement is particularly relevant for organizations seeking to establish a long-term partnership with a facility management provider while maintaining clear accountability and service quality standards.

What sections should be included in a Facility Management Services Agreement?

1. Parties: Identification of the service provider and the client

2. Background: Context of the agreement and brief description of the parties' intentions

3. Definitions and Interpretation: Definitions of key terms and interpretation rules

4. Term and Commencement: Duration of the agreement and conditions for commencement

5. Services: Overview of facility management services to be provided

6. Service Provider's Obligations: Key responsibilities and obligations of the facility management provider

7. Client's Obligations: Key responsibilities and obligations of the client

8. Service Levels and Performance: Performance standards and measurement criteria

9. Charges and Payment: Pricing, payment terms, and invoice procedures

10. Staff and Subcontractors: Requirements for personnel and subcontractor management

11. Health and Safety: Health and safety obligations and compliance requirements

12. Insurance and Liability: Insurance requirements and liability limitations

13. Data Protection and Confidentiality: GDPR compliance and confidentiality obligations

14. Force Majeure: Provisions for handling events beyond parties' control

15. Termination: Termination rights and procedures

16. Exit and Transition: Requirements for service transition upon termination

17. General Provisions: Standard boilerplate clauses including governing law, notices, etc.

What sections are optional to include in a Facility Management Services Agreement?

1. TUPE Provisions: Required when existing staff may transfer under TUPE regulations

2. Public Sector Requirements: Additional provisions required for public sector clients

3. Environmental Management: Detailed environmental obligations if specific sustainability requirements exist

4. Security Requirements: Additional security provisions for high-security facilities

5. Asset Management: Detailed provisions for managing client's assets if part of scope

6. Energy Management: Specific provisions for energy management services if included

7. Disaster Recovery: Detailed disaster recovery procedures for critical facilities

8. Change Control: Formal change management procedures for complex services

What schedules should be included in a Facility Management Services Agreement?

1. Schedule 1 - Services Specification: Detailed description of all services to be provided

2. Schedule 2 - Service Levels: Detailed service level requirements and KPIs

3. Schedule 3 - Pricing and Payment: Detailed pricing structure, rates, and payment terms

4. Schedule 4 - Properties: List and details of properties covered by the agreement

5. Schedule 5 - Staff and Key Personnel: Details of key staff and any TUPE implications

6. Schedule 6 - Client Assets and Equipment: Inventory of client assets under provider's management

7. Schedule 7 - Reporting Requirements: Required reports, formats, and frequencies

8. Schedule 8 - Form of Performance Bond: Standard form of any required performance security

9. Schedule 9 - Handover Requirements: Detailed exit and transition requirements

10. Schedule 10 - Policies and Procedures: Relevant operational policies and procedures

11. Appendix A - Template Reports: Standard templates for required reports

12. Appendix B - Emergency Procedures: Emergency response and escalation procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

Ireland

Publisher

黑料视频

Cost

Free to use

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