The Export Invoice is a fundamental document in Indonesian international trade transactions, regulated under Law No. 7 of 2014 on Trade and associated regulations. This document is required whenever an Indonesian company exports goods to foreign buyers, serving multiple purposes including customs declaration, payment documentation, and proof of sale. The Export Invoice must contain specific elements mandated by Indonesian law, including detailed product descriptions, pricing, payment terms, and shipping information. It forms part of the essential documentation required for customs clearance and foreign exchange transactions, and may be needed for letter of credit requirements. The document plays a crucial role in ensuring compliance with both Indonesian export regulations and international trade practices.
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1. Invoice Header: Company details, invoice number, date, and export reference numbers
2. Buyer Information: Complete details of the overseas buyer including name, address, tax/business registration numbers
3. Seller Information: Complete details of the Indonesian exporter including name, address, tax registration number (NPWP)
4. Product Details: Detailed description of goods, HS codes, quantity, unit price, and total amount
5. Payment Information: Payment terms, bank details, and currency information
6. Shipping Details: Delivery terms (Incoterms), port of loading/discharge, vessel details
7. Total Amount: Subtotal, any applicable taxes, and final amount in both numbers and words
8. Declaration: Standard export declaration complying with Indonesian regulations
1. Letter of Credit Details: Include when payment is made via L/C, showing L/C number and issuing bank
2. Certificate of Origin Reference: Include when goods require certification of Indonesian origin
3. Special Handling Instructions: Include for dangerous goods or items requiring specific storage conditions
4. Insurance Details: Include when insurance is arranged by the seller as part of the sales terms
5. Export License Details: Include for restricted goods requiring special export permits
6. Quality Certification: Include when specific quality standards or certifications are required
1. Detailed Packing List: Itemized list of contents per package including weights and dimensions
2. Product Specifications: Detailed technical specifications or drawings if required
3. Quality Certificates: Copies of relevant quality certifications or test reports
4. Export Licenses: Copies of required permits or licenses
5. Bank Documents: Copies of relevant banking documents like L/C terms
6. Shipping Instructions: Detailed loading and shipping requirements
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