A Proforma Invoice is a critical trade document in Indonesian business transactions, particularly in international trade. This document serves as a preliminary invoice and quotation, issued before the actual delivery of goods or services. Under Indonesian law, particularly Law No. 7 of 2014 on Trade and related regulations, a Proforma Invoice must contain specific elements including detailed seller and buyer information, precise product descriptions, pricing, and terms of trade. While not a final invoice, it plays a crucial role in facilitating customs clearance, securing letters of credit, and initiating international trade transactions. The document must comply with Indonesian tax regulations and may be required for various trade-related procedures including import permits and foreign exchange transactions.
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1. Header Information: Company letterhead, document title ('Proforma Invoice'), proforma invoice number, and date of issue
2. Seller Details: Complete business name, address, tax ID (NPWP), contact information, and business registration details of the selling company
3. Buyer Details: Complete name, address, and contact information of the buying entity
4. Product/Service Details: Detailed description of goods/services, including quantity, unit price, and total amount per item
5. Payment Terms: Payment conditions, method of payment, and banking details
6. Delivery Terms: Shipping method, Incoterms, estimated delivery date, and shipping address
7. Total Amount: Subtotal, applicable taxes (PPN/VAT), additional charges, and final total amount in specified currency
8. Validity: Period for which the proforma invoice remains valid
9. Authorization: Signature section, company stamp, and name/title of authorized representative
1. Trade License Information: Include when dealing with regulated products or cross-border transactions requiring specific permits
2. Currency Exchange Terms: Add when transaction involves foreign currency and specific exchange rate conditions
3. Special Handling Instructions: Include for products requiring specific storage, transport, or handling conditions
4. Insurance Details: Add when shipment insurance is included in the transaction
5. Customs Information: Include for international transactions, showing HS codes and export/import details
6. Warranty Terms: Add when specific warranty terms need to be mentioned for the products
1. Product Specifications: Detailed technical specifications or drawings of products when necessary
2. Packing List: Detailed breakdown of items, quantities, and packaging information
3. Quality Certificates: Copies of relevant quality certifications or compliance documents
4. Bank Details Appendix: Complete banking information for international transfers
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