The Not A Good Fit Termination Letter is a crucial document used in Hong Kong when an employer needs to terminate an employment relationship due to misalignment between the employee and the organization's culture, working style, or direction, rather than specific performance issues or misconduct. This document must comply with Hong Kong's Employment Ordinance and related legislation, including proper notice periods and statutory entitlements. It serves as an official record of the termination decision while maintaining professionalism and minimizing potential legal risks. The letter typically includes termination date, notice period details, final payment information, and instructions regarding company property and confidentiality obligations. This approach is often used when there are no serious performance issues but the employment relationship is not beneficial for either party's long-term interests.
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Key Requirements PROMPT example:
Not A Good Fit Termination Letter
"I need a Not A Good Fit Termination Letter for a mid-level marketing manager who will work their standard 1-month notice period until March 15, 2025, and we want to maintain a positive relationship as they may be a potential client in the future."
1. Letter Header: Company letterhead, date, and employee's contact details
2. Formal Salutation: Professional greeting addressing the employee by name
3. Termination Statement: Clear statement of employment termination and effective date
4. Notice Period: Specification of notice period or payment in lieu of notice as per employment contract
5. Final Payment Details: Information about final salary, unused annual leave payment, and other statutory entitlements
6. Return of Company Property: List of company property to be returned before departure
7. Professional Close: Formal closing paragraph expressing best wishes and maintaining professional tone
8. Signature Block: Space for authorized signatory details and signature
1. Handover Instructions: Include when the employee needs to transfer ongoing projects or responsibilities
2. Exit Interview: Include if company policy requires an exit interview
3. Reference Provision: Include if the company is willing to provide future employment references
4. Non-Disclosure Reminder: Include if employee has signed confidentiality agreements or handles sensitive information
5. Benefits Continuation: Include if there are any post-employment benefits or insurance coverage details
6. Outplacement Support: Include if the company offers career transition assistance
7. Release Agreement Reference: Include if a separate release or settlement agreement will be provided
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave pay, and other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Employee Benefits Summary: Summary of any benefits that continue post-employment or need to be settled
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