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Office Tenancy Agreement Template for Canada

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Key Requirements PROMPT example:

Office Tenancy Agreement

"I need an Office Tenancy Agreement for a tech startup leasing 5,000 square feet in downtown Vancouver, with flexible expansion options and provisions for extensive IT infrastructure modifications, starting March 1, 2025."

Document background
The Office Tenancy Agreement is a fundamental commercial contract used in the Canadian real estate market when a property owner (landlord) agrees to lease office space to a business tenant. This document is essential for establishing clear terms and conditions in commercial office leasing arrangements, typically used for terms of 3-10 years. It addresses crucial aspects such as rent structure, operating costs, maintenance obligations, and tenant improvement allowances, while ensuring compliance with provincial commercial tenancy laws and federal regulations. The agreement is particularly important in protecting both parties' interests in complex commercial relationships, incorporating specific requirements for office use, building services, and shared facilities typical in office buildings. This document type requires careful consideration of provincial-specific commercial tenancy legislation, building codes, and health and safety regulations applicable to office spaces in Canada.
Suggested Sections

1. Parties: Identification of the landlord and tenant, including full legal names, addresses, and business registration details

2. Background: Context of the agreement, brief description of the premises and intended use

3. Definitions: Key terms used throughout the agreement defined for clarity and legal certainty

4. Demise and Term: Specific details of the leased premises and duration of the lease, including commencement and expiry dates

5. Rent and Other Payments: Base rent, payment schedule, operating costs, utilities, and other financial obligations

6. Security Deposit: Amount, terms, and conditions for the security deposit and its return

7. Use of Premises: Permitted uses of the office space and any restrictions

8. Tenant's Covenants: Tenant's obligations including maintenance, repairs, alterations, and compliance with regulations

9. Landlord's Covenants: Landlord's obligations including services, maintenance of common areas, and building operations

10. Insurance and Liability: Required insurance coverage and liability obligations for both parties

11. Default and Remedies: Events of default and available remedies for both parties

12. Assignment and Subletting: Terms and conditions for transferring or sharing the leased space

13. Termination: Conditions and procedures for ending the lease

14. General Provisions: Standard clauses including notices, governing law, and entire agreement

Optional Sections

1. Option to Renew: Terms for lease renewal, used when parties want to pre-negotiate extension rights

2. Tenant Improvements: Specific provisions for modifications to the space, included when substantial renovations are planned

3. Operating Costs Escalation: Detailed provisions for calculating and adjusting operating costs, used in triple net leases

4. Green Building Requirements: Environmental and sustainability obligations, included for LEED-certified or environmentally focused buildings

5. Parking: Specific provisions for parking rights and obligations, included when parking is a significant feature

6. Signage Rights: Terms for exterior and interior signage, important for retail-office mixed use or prominent tenants

7. Covid-19 or Health Emergency Provisions: Special provisions for health emergencies, included based on current circumstances

8. Right of First Refusal: Terms for additional space rights, included when expansion possibilities are contemplated

Suggested Schedules

1. Schedule A - Floor Plan: Detailed plan showing the leased premises, common areas, and measurements

2. Schedule B - Building Rules and Regulations: Comprehensive list of building rules, access hours, and operational guidelines

3. Schedule C - Tenant Improvement Standards: Specifications for permitted improvements and construction standards

4. Schedule D - Operating Costs: Detailed breakdown of includable operating costs and calculation methodology

5. Schedule E - Service Level Standards: Details of building services, maintenance schedules, and quality standards

6. Schedule F - Environmental Management Plan: Environmental obligations and sustainability requirements

7. Schedule G - Parking Plan: Layout and allocation of parking spaces if applicable

8. Schedule H - Security Requirements: Building security protocols, access procedures, and tenant obligations

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions









































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Relevant Industries

Real Estate

Commercial Property

Professional Services

Financial Services

Technology

Healthcare

Legal Services

Consulting

Insurance

Banking

Government and Public Sector

Non-Profit Organizations

Retail (Corporate Offices)

Manufacturing (Corporate Offices)

Relevant Teams

Legal

Operations

Facilities

Finance

Real Estate

Risk Management

Procurement

Administration

Corporate Services

Property Management

Relevant Roles

Real Estate Manager

Facilities Manager

Property Manager

Corporate Counsel

Legal Counsel

Chief Financial Officer

Operations Director

Office Manager

Real Estate Director

Procurement Manager

Risk Manager

Chief Operating Officer

Leasing Manager

Asset Manager

Commercial Property Agent

Real Estate Lawyer

Business Development Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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