The Request For Information (RFI) and Request For Proposal (RFP) document is a crucial tool in Belgian procurement processes, used when organizations need to gather detailed information or formal proposals from potential suppliers. It serves as a structured method for market consultation and supplier selection, ensuring compliance with Belgian procurement laws and EU Directive 2014/24/EU. This document is particularly valuable in complex procurement scenarios where detailed technical specifications, pricing structures, and supplier capabilities need to be evaluated. It includes sections for background information, requirements specification, evaluation criteria, and submission guidelines, while incorporating necessary legal safeguards and compliance requirements specific to the Belgian jurisdiction. The document can be customized based on whether it's being used for initial market research (RFI) or formal proposal solicitation (RFP), with appropriate adjustments to meet specific organizational needs while maintaining legal compliance.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership聽of your docs
1. Introduction: Overview of the organization and purpose of the RFI/RFP
2. Background Information: Context of the project or requirement, including organizational overview
3. Definitions and Interpretations: Clear definitions of terms used throughout the document
4. Scope of Requirements: Detailed description of products/services being sought
5. Process Timeline: Key dates including submission deadline, Q&A period, and decision timeline
6. Submission Requirements: Format, content, and method of submission requirements
7. Evaluation Criteria: Detailed explanation of how responses will be evaluated
8. Terms and Conditions: Legal requirements and conditions for participation
9. Confidentiality Requirements: Rules regarding confidential information handling
10. Contact Information: Details of procurement contact person and communication protocols
1. Environmental Requirements: Include when project has specific environmental impact considerations
2. Social Value Criteria: Include when social value elements are part of evaluation criteria
3. Innovation Requirements: Include when seeking innovative solutions or alternatives
4. Site Visit Information: Include when physical site visits are required or offered
5. Incumbent Information: Include when there is relevant information about current service provider
6. TUPE Information: Include when staff transfer implications exist
7. Security Requirements: Include when specific security clearances or measures are required
8. Insurance Requirements: Include when specific insurance levels are required
1. Technical Requirements Specification: Detailed technical specifications and requirements
2. Pricing Schedule Template: Standardized format for submission of pricing information
3. Response Forms: Standard forms for structured responses to key questions
4. Draft Contract Terms: Proposed contract terms for successful respondent
5. Service Level Requirements: Detailed service levels and performance requirements
6. Compliance Matrix: Template for respondents to confirm compliance with requirements
7. Due Diligence Questionnaire: Standard questions about company background and capabilities
8. GDPR and Data Processing Requirements: Specific data protection and processing requirements
Find the exact document you need
Request For Proposal Request For Quotation
A Belgian law-governed RFP/RFQ document for soliciting detailed proposals and pricing from suppliers, compliant with Belgian and EU procurement regulations.
Download
Request For Proposal Document
A Belgian law-compliant procurement document used to solicit detailed proposals from potential suppliers, adhering to EU procurement directives.
Download
Request For Proposal Asset Management
A Belgian law-governed Request for Proposal (RFP) document for selecting asset management services providers, compliant with local and EU financial regulations.
Download
Formal Request For Proposal
A Belgian-law compliant formal Request for Proposal (RFP) document used to solicit comprehensive proposals from potential suppliers while adhering to EU and Belgian procurement regulations.
Download
Market Research Request For Proposal
Belgian-law governed Request for Proposal (RFP) document for soliciting market research services, incorporating local legal requirements and industry standards.
Download
Request For Information Request For Proposal
Belgian-compliant template for gathering supplier information and proposals, aligned with EU procurement directives and Belgian law.
Download
Budget Request Proposal
A formal document for requesting financial resources in Belgian organizations, following national regulatory requirements and procurement laws.
Download
Request For Qualifications And Request For Proposal
A Belgian law-governed combined qualification and proposal document for public procurement, setting out bidder requirements and evaluation criteria.
Download
骋别苍颈别鈥檚 Security Promise
Genie is the safest place to draft. Here鈥檚 how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; 骋别苍颈别鈥檚 AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it