The Market Research Request For Proposal is a crucial document used when organizations need to formally procure market research services in Belgium. It serves as the foundation for selecting qualified research providers and establishing clear parameters for research projects. This document type is essential for ensuring transparency, fairness, and compliance with Belgian legal requirements, including the Civil Code, data protection laws, and commercial regulations. The RFP includes comprehensive details about research objectives, methodology requirements, deliverables, timeline, budget constraints, and evaluation criteria. It's particularly important for projects requiring formal procurement processes, especially in public sector organizations or large corporations operating in Belgium. The document helps organizations maintain compliance while clearly communicating their research needs to potential providers.
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1. Parties: Identification of the contracting parties - the organization issuing the RFP and potential research providers
2. Background: Context of the market research requirement and brief overview of the organization's needs
3. Definitions: Key terms used throughout the RFP document
4. Research Objectives: Detailed description of research goals, target audience, and expected outcomes
5. Scope of Work: Detailed requirements including methodology, sample size, geographic coverage, and deliverables
6. Timeline: Project milestones, delivery dates, and overall project duration
7. Proposal Requirements: Structure and content requirements for submitted proposals
8. Evaluation Criteria: Criteria and weightings used to assess proposals
9. Budget Requirements: Guidelines for budget presentation and any budget constraints
10. Data Protection and Confidentiality: Requirements for GDPR compliance and handling of confidential information
11. Submission Process: Instructions for proposal submission, deadlines, and contact information
12. Terms and Conditions: Legal terms governing the RFP process and subsequent contract
1. Pre-qualification Requirements: Specific requirements for research agencies to be eligible to submit proposals, used when specialized expertise or certifications are required
2. International Considerations: Special requirements for multi-country research, included when research spans multiple jurisdictions
3. Conflict of Interest Provisions: Detailed provisions regarding potential conflicts, used when dealing with sensitive industries or government contracts
4. Innovation Requirements: Specifications for innovative research methodologies or technologies, included when seeking cutting-edge solutions
5. Knowledge Transfer: Requirements for training or knowledge transfer to internal teams, used when building internal capabilities is an objective
6. Sustainability Requirements: Environmental and social responsibility criteria, included when sustainability is a key consideration
1. Schedule A - Technical Requirements: Detailed technical specifications for the research methodology, sampling, and data collection
2. Schedule B - Deliverables Matrix: Comprehensive list of all required deliverables with specifications
3. Schedule C - Timeline Template: Detailed project timeline template to be completed by respondents
4. Schedule D - Pricing Template: Standardized format for submitting pricing information
5. Schedule E - Data Protection Requirements: Detailed GDPR and data protection compliance requirements
6. Schedule F - Quality Standards: Required quality control measures and research standards
7. Appendix 1 - Response Templates: Standard templates for technical and commercial responses
8. Appendix 2 - Draft Contract Terms: Proposed terms for the final research contract
9. Appendix 3 - Background Information: Additional information about the organization and research context
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