The Project Management Contract serves as a crucial legal framework for organizations engaging professional project management services in Belgium. This document is essential when a company or organization requires external project management expertise or wants to formalize internal project management arrangements. The contract addresses key aspects required under Belgian law including service scope, professional liability, team coordination, deliverables, and risk management. It's particularly important for complex projects requiring structured governance and clear accountability. The document ensures compliance with Belgian Civil Code requirements for service contracts while incorporating industry-standard project management methodologies. It's designed to protect both parties' interests while facilitating efficient project delivery and risk management.
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1. Parties: Identification of the Project Manager/Management Company and the Client, including their legal details and registered addresses
2. Background: Context of the project, brief description of Client's needs and Project Manager's expertise
3. Definitions: Key terms used throughout the agreement including 'Project', 'Services', 'Deliverables', 'Project Team', 'Project Timeline'
4. Scope of Services: Detailed description of project management services to be provided, including core responsibilities and deliverables
5. Project Manager's Obligations: Key responsibilities, professional standards, reporting requirements, and duty of care
6. Client's Obligations: Client's responsibilities including providing information, access, and cooperation necessary for project execution
7. Project Governance: Decision-making structure, steering committee composition, escalation procedures
8. Timeline and Milestones: Project phases, key dates, and delivery schedule
9. Fees and Payment Terms: Compensation structure, payment schedule, expenses, and invoicing procedures
10. Changes and Variations: Process for requesting and implementing changes to scope, timeline, or budget
11. Intellectual Property: Ownership and usage rights of project materials and deliverables
12. Confidentiality: Protection of confidential information and trade secrets
13. Liability and Indemnification: Limitation of liability, professional indemnity, and risk allocation
14. Term and Termination: Contract duration, renewal terms, termination rights and procedures
15. General Provisions: Standard legal clauses including governing law, notices, assignment, and entire agreement
1. Data Protection: Detailed GDPR compliance measures, required when personal data processing is involved
2. Force Majeure: Provisions for unforeseen circumstances, particularly relevant for long-term or high-risk projects
3. Insurance: Specific insurance requirements, necessary for high-value or high-risk projects
4. Non-Solicitation: Restrictions on hiring project team members, relevant when working with internal teams
5. Dispute Resolution: Alternative dispute resolution procedures, recommended for international or complex projects
6. Performance Metrics: KPIs and performance measurement criteria, useful for value-based contracts
7. Subcontracting: Terms for engaging third-party contractors, needed when subcontracting is anticipated
1. Schedule 1 - Scope of Services: Detailed breakdown of project management services and deliverables
2. Schedule 2 - Fee Schedule: Detailed fee structure, rate cards, and payment milestones
3. Schedule 3 - Project Timeline: Detailed project plan with milestones and dependencies
4. Schedule 4 - Key Personnel: List of key project team members and their roles
5. Schedule 5 - Reporting Requirements: Templates and specifications for project reports and updates
6. Schedule 6 - Service Levels: Performance standards and measurement criteria
7. Appendix A - Change Request Template: Standard form for requesting and documenting project changes
8. Appendix B - Risk Register Template: Format for tracking and managing project risks
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