The Probation Termination Letter is a crucial document used in Belgian employment contexts when an employer decides to end an employment relationship during the probationary period. Under Belgian law, this document must be carefully drafted to ensure compliance with the Employment Contracts Act and related regulations. It serves as formal written notification to the employee and should include specific details about the termination, notice period, and final arrangements. The letter is typically used when either performance issues arise during probation or there is a misalignment between the employee and the position. It must respect legal notice periods and include all mandatory elements required by Belgian employment law to be legally valid and enforceable.
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1. Letter Header: Company letterhead, date, and formal addressing of the employee including their full name and address
2. Reference Line: Subject line clearly indicating this is a probation termination notice
3. Employment Details: Confirmation of current position, start date, and probationary period details
4. Termination Declaration: Clear statement of the decision to terminate during probation period
5. Legal Basis: Reference to relevant contract clauses and Belgian law provisions allowing termination during probation
6. Notice Period: Specification of the notice period as per Belgian law and last working day
7. Final Arrangements: Information about final salary, outstanding vacation days, and return of company property
8. Closing: Professional closing statement, signature block for employer representative
1. Reason for Termination: Brief explanation of termination reasons - optional but recommended if performance-related and documented
2. Reference Offer: Statement about willingness to provide future references - include if termination is amicable
3. Non-Compete Reminder: Reminder of any existing non-compete clauses - include if applicable in original contract
4. Outplacement Services: Information about available outplacement support - include if company policy provides for this
5. Confidentiality Reminder: Reminder of ongoing confidentiality obligations - include if employee had access to sensitive information
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, holiday pay, and any other entitlements
2. Company Property Checklist: List of company items to be returned before departure
3. Exit Processing Form: Administrative checklist for HR processing of the termination
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