This Intern Non-Disclosure Agreement is essential for organizations hosting interns in Belgium who will have access to confidential business information. It should be used at the commencement of any internship where the intern may be exposed to sensitive company information, trade secrets, or proprietary data. The document complies with Belgian employment law, including specific provisions for internships, and incorporates necessary elements from the Belgian Trade Secrets Act and GDPR requirements. It is designed to protect the company's confidential information while acknowledging the educational nature of internships and ensuring enforceability under Belgian jurisdiction. The agreement typically accompanies the main internship agreement and remains in effect beyond the internship period.
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1. Parties: Identification of the company and the intern, including their full legal names and addresses
2. Background: Context of the internship relationship and need for confidentiality
3. Definitions: Defines key terms including 'Confidential Information', 'Internship Period', and other relevant terms
4. Scope of Confidential Information: Detailed description of what constitutes confidential information in the context of the internship
5. Confidentiality Obligations: Core obligations regarding non-disclosure, non-use, and protection of confidential information
6. Permitted Disclosures: Circumstances under which confidential information may be disclosed (e.g., legal requirements, authorized personnel)
7. Return of Materials: Requirements for returning or destroying confidential materials upon completion of internship
8. Duration and Survival: Term of the agreement and survival of obligations after internship ends
9. General Provisions: Standard clauses including governing law, jurisdiction, and entire agreement
1. Intellectual Property Rights: Additional provisions regarding IP created during internship - include if intern will be involved in creative or technical work
2. Data Protection Compliance: Specific GDPR-related obligations - include if confidential information includes personal data
3. Academic Requirements: Provisions regarding use of information for academic purposes - include if intern needs to report to educational institution
4. Non-Competition: Basic non-competition provisions - include only if specifically required and ensure compliance with Belgian law limitations
5. Third Party Information: Provisions regarding confidential information belonging to third parties - include if intern will have access to such information
1. Schedule 1 - Description of Internship: Details of the internship position, department, and general scope of work
2. Schedule 2 - Types of Confidential Information: Specific categories and examples of confidential information the intern will access
3. Schedule 3 - Authorized Recipients: List of personnel or supervisors with whom the intern is authorized to share information
4. Appendix A - Acknowledgment Form: Form for intern to sign confirming receipt and review of specific confidential materials
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