An End of Lease Letter is a crucial legal document used in Belgian property law to formally communicate the termination of a lease agreement. It is required whenever a tenant or landlord wishes to end a lease, whether at the natural conclusion of the term or through early termination where permitted. The document must comply with Belgian Civil Code requirements and regional regulations specific to Brussels-Capital, Flanders, or Wallonia. The letter typically includes identification of all parties, property details, intended termination date, confirmation of notice period compliance, arrangements for property inspection, and details regarding the security deposit return. This document serves as legal evidence of proper notice and helps ensure all necessary end-of-lease procedures are properly addressed.
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1. Sender Details: Full name and address of the tenant/landlord sending the letter
2. Recipient Details: Full name and address of the other party (landlord/tenant)
3. Date: Current date of writing the letter
4. Lease Reference: Details of the lease agreement including property address and original lease date
5. Formal Notice: Clear statement of intention to end the lease and the intended end date
6. Legal Notice Period: Confirmation that the notice period complies with Belgian law and the lease agreement
7. Property Inspection: Proposed arrangements for final property inspection
8. Security Deposit: Request for return of security deposit and bank account details for transfer
9. Forwarding Address: New address for future correspondence
10. Closing: Professional closing with signature block
1. Reason for Termination: Include when required by law or lease agreement, or when the reason might be relevant for legal purposes
2. Utility Transfer: Include when utilities are in tenant's name and arrangements need to be made for transfer or disconnection
3. Maintenance Issues: Include if there are existing maintenance issues that need to be addressed before lease end
4. Keys Return: Include when specific arrangements for returning keys need to be detailed
5. Early Termination Details: Include only if the lease is being terminated before the original end date
1. Property Inventory List: Current inventory of property contents and condition, if applicable
2. Photographic Evidence: Recent photographs of property condition, if relevant
3. Utility Readings: Final meter readings for utilities, if applicable
4. Original Lease Agreement: Copy of the original lease agreement for reference
5. Maintenance Records: Documentation of any relevant maintenance or repairs during tenancy
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