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The Employment Acceptance Letter is a crucial document in the Belgian employment process, serving as the prospective employee's formal written acceptance of a job offer and its terms. It is typically used after verbal or written job offers and before the signing of the full employment contract. The letter must comply with Belgian employment law, including the Employment Contracts Act of 1978 and relevant collective bargaining agreements, and should be written in the legally required language for the region (Dutch, French, or German). While not as detailed as the full employment contract, the Employment Acceptance Letter should reference key terms of employment, including position, start date, salary, and any specific conditions. This document forms part of the employment documentation and can be important in establishing the initial agreement between parties. It's particularly relevant in cases where there is a gap between acceptance and the formal start date, or where certain conditions must be met before employment commences.

1. Letterhead and Date: Company letterhead and current date in the proper Belgian format

2. Recipient Details: Full name and address of the employer/HR representative

3. Subject Line: Clear reference to job offer acceptance and position title

4. Formal Acceptance: Express statement accepting the position and its terms

5. Key Terms Confirmation: Confirmation of main employment terms: position, start date, salary, and location

6. Reference to Contract: Reference to the full employment contract and any collective bargaining agreements

7. Start Date Confirmation: Explicit confirmation of agreed start date and any initial arrangements

8. Closing: Professional closing with full name, contact details, and signature