The Acceptance Of Termination Letter is a crucial document in Belgian employment relationships that formalizes the employer's acceptance of an employee's resignation or documents a mutual agreement to end the employment relationship. This document is typically used when an employee has submitted their resignation or when both parties have agreed to terminate the employment contract by mutual consent. The letter must comply with Belgian employment law requirements, including the Employment Contracts Act of 1978 and any applicable collective bargaining agreements. It should clearly state the final working day, detail any outstanding payments or benefits, address the return of company property, and mention any continuing obligations such as confidentiality or non-compete clauses. This document serves as an important legal record and helps ensure a smooth, well-documented termination process.
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1. Letter Header: Company letterhead, date, and formal addressing of the employee including their full name and address
2. Reference Line: Subject line clearly stating this is an acceptance of termination, including relevant reference numbers or employee ID
3. Acknowledgment: Formal acknowledgment of receipt of the employee's resignation or termination request, including the date it was received
4. Confirmation: Clear statement accepting the termination and confirming the final working day
5. Key Terms: Summary of essential termination terms including last working day, notice period if applicable, and any agreed arrangements
6. Final Payments: Overview of final salary, vacation pay, and any other outstanding payments or benefits
7. Company Property: List of company property to be returned and by when
8. Closing: Professional closing statement including contact information for any questions and signature block
1. Non-Compete Reminder: Include when the employee's contract contains non-compete clauses that will remain in effect after termination
2. Confidentiality Obligations: Include when there are specific confidentiality agreements that continue post-employment
3. Reference Provision: Include when there is an agreement about providing references for future employment
4. Ongoing Projects Handover: Include when there are specific projects or responsibilities that need formal handover arrangements
5. Benefits Continuation: Include when there are specific arrangements for continuation or termination of benefits
6. Mutual Release: Include when both parties agree to release each other from future claims
1. Final Payment Calculation: Detailed breakdown of all final payments including salary, holiday pay, bonuses, and any other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Handover Document: If applicable, detailed list of ongoing projects and responsibilities requiring handover
4. Benefits Summary: If applicable, summary of benefit terminations or continuations and relevant dates
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