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The Disengagement Letter is a crucial document used in professional business relationships under Belgian law to formally conclude service arrangements or business engagements. It serves as the official documentation of service termination, typically employed when professional service providers need to end their engagement with clients, or when clients wish to formally terminate received services. The document addresses key aspects including termination dates, final deliverables, outstanding payments, and ongoing obligations post-termination. It must comply with Belgian civil law requirements, professional regulations, and EU data protection standards. The letter is particularly important in regulated professions and service industries where formal documentation of relationship termination is essential for both legal and professional purposes. This document helps manage risk, ensure professional obligations are met, and provide clarity on the conclusion of services while maintaining appropriate records for regulatory compliance.

1. Header and Date: Formal business letter header with date and reference numbers

2. Addressee Details: Full name and address of the recipient

3. Subject Line: Clear indication that this is a disengagement letter and reference to the relevant engagement

4. Confirmation of Termination: Clear statement confirming the termination of services and effective date

5. Reason for Disengagement: Brief, professional explanation of the reason for termination (if appropriate)

6. Outstanding Matters: Summary of any pending work or deliverables

7. Final Fees: Statement regarding final billing and payment arrangements

8. Return of Materials: Process for returning or transferring any client materials or documentation

9. Confidentiality Obligations: Reminder of ongoing confidentiality obligations

10. Closing and Signature: Professional closing, signature block, and contact information