������Ƶ

A Privacy Policy explains exactly how your organization collects, uses, and protects personal data. Under Belgian and EU law, nearly every business that handles customer information must provide this document to comply with GDPR requirements and the Belgian Data Protection Act.

This legally binding statement tells users what happens to their data - from basic contact details to browsing habits. It covers key points like data storage duration, user rights to access their information, and which third parties might receive the data. Belgian companies must display it prominently on their websites and update it when their data practices change.

Belgian businesses need a Privacy Policy from the moment they start collecting any personal data - even just visitor IP addresses or contact forms on their website. This requirement kicks in before launching online services, starting email marketing, or handling customer information in any way.

The timing is especially critical when setting up e-commerce platforms, installing analytics tools, or expanding services to new customer segments. Belgian law requires having this policy in place before data collection begins, not after. Organizations face steep GDPR fines for collecting data without proper disclosure, making this an essential first step in business operations.

• Privacy Agreement: Core document for businesses, covering all data processing activities and GDPR compliance requirements
• Employee Privacy Notice: Specialized version focusing on worker data rights and internal HR processing
• Cookies Notice: Specific policy for website tracking technologies and user consent management
• Data Privacy Notice: Detailed version for complex data processing operations, often used by financial or healthcare sectors
• Cookie Notice Text: Simplified cookie policy for basic website implementations

• Business Owners & Directors: Legally responsible for ensuring their organizations have compliant Privacy Policies under Belgian law
• Data Protection Officers: Draft and maintain policies, especially in larger organizations handling sensitive data
• Website Operators: Must implement and display policies for any sites collecting user data
• Legal Counsel: Review and update policies to ensure GDPR compliance and Belgian law alignment
• End Users & Customers: Protected by these policies, with rights to access, modify, or delete their personal data
• Belgian Data Protection Authority: Enforces compliance and investigates privacy complaints

• Data Mapping: List all personal data your organization collects, processes, and shares
• Tech Assessment: Document your website cookies, tracking tools, and third-party integrations
• Contact Details: Prepare DPO or data controller information required by Belgian law
• Legal Basis: Identify your grounds for data processing under GDPR
• Data Security: Detail your protection measures and breach response procedures
• User Rights: Outline how individuals can exercise their GDPR rights
• Platform Generation: Use our tool to create a compliant policy that includes all required elements

• Identity Details: Full legal name and contact information of the data controller
• Data Categories: Clear list of all personal information types collected and processed
• Processing Purposes: Specific reasons for collecting each type of data
• Legal Basis: GDPR-compliant justification for each processing activity
• Data Recipients: Third parties receiving or accessing the data
• Storage Duration: How long different types of data are kept
• User Rights: How to access, correct, or delete personal data
• Security Measures: Steps taken to protect collected information
• Cookie Information: Details about website tracking technologies

While a Privacy Policy and a Data Protection Policy might seem similar, they serve distinct purposes in Belgian organizations. A Privacy Policy is customer-facing and explains how you collect and use personal data, while a Data Protection Policy details internal procedures and staff responsibilities.

• Audience Focus: Privacy Policies communicate with customers and website visitors; Data Protection Policies guide employees and contractors
• Content Scope: Privacy Policies outline data collection practices and user rights; Data Protection Policies cover security measures, access controls, and incident responses
• Legal Requirements: Privacy Policies are mandatory under GDPR for public-facing operations; Data Protection Policies are internal governance tools
• Implementation: Privacy Policies must be publicly accessible; Data Protection Policies are typically restricted to staff and need internal training