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Internship Extension Offer Letter Template for United States

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Key Requirements PROMPT example:

Internship Extension Offer Letter

"I need an Internship Extension Offer Letter for our software development intern who has performed exceptionally well, extending their paid internship for an additional 6 months starting March 1, 2025, with a 15% increase in monthly stipend."

Document background
The Internship Extension Offer Letter is utilized when an organization wishes to extend an intern's term beyond the initially agreed period. This document is crucial in the United States where internship arrangements must comply with specific federal and state labor laws. The letter typically includes the extension duration, updated terms, any changes in responsibilities or compensation, and ensures continued compliance with FLSA and DOL guidelines. It's particularly important for maintaining proper documentation for both paid and unpaid internships, and may require additional considerations for international students or academic credit programs.
Suggested Sections

1. Date and Address Block: Current date and intern's contact information

2. Extension Period: Specific start and end dates of the extension

3. Current Role Reference: Reference to current internship position and department

4. Compensation Terms: Salary/stipend information if paid internship

5. Working Hours: Expected schedule and time commitment

Optional Sections

1. Modified Responsibilities: Details of changes to role duties during extension period - include only if responsibilities are being modified

2. Academic Credit Reference: Details about continuing academic credit arrangements - include for academic internships

3. Visa Status Updates: Information about visa extension requirements - include for international interns

Suggested Schedules

1. Updated Learning Plan: Modified educational objectives for extension period

2. Schedule of Hours: Detailed weekly schedule if different from original

3. Academic Institution Forms: Required documentation for school credit extension

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses















Industries

Fair Labor Standards Act (FLSA): Federal law governing minimum wage, overtime pay, and rules distinguishing between paid and unpaid internships, including hours restrictions

DOL Internship Guidelines: Department of Labor guidelines including the Primary Beneficiary Test and seven criteria for determining the legality of unpaid internships

Civil Rights Laws: Including Title VII of the Civil Rights Act, Equal Employment Opportunity regulations, Age Discrimination in Employment Act (ADEA), and Americans with Disabilities Act (ADA)

State-Specific Labor Laws: State-level regulations covering minimum wage, internship-specific rules, working hours, breaks, and workers' compensation requirements

Immigration Laws: Regulations concerning F-1 or J-1 visas, CPT/OPT requirements for international students, and related immigration compliance

Educational Institution Requirements: Academic requirements including credit requirements, program duration limitations, and learning objectives set by the educational institution

IRS Regulations: Tax-related requirements including withholding obligations and proper classification of interns versus employees

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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