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Joint Data Controller Agreement

Joint Data Controller Agreement Template for Singapore

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Key Requirements PROMPT example:

Joint Data Controller Agreement

"I need a Joint Data Controller Agreement for a partnership between our healthcare tech company and a hospital chain in Singapore, with specific focus on patient data sharing and strict security measures, to be implemented by March 2025."

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Document background
The Joint Data Controller Agreement is essential when two or more organizations jointly determine the purposes and means of processing personal data in Singapore. This agreement ensures compliance with the Personal Data Protection Act 2012 and related regulations while clearly defining each party's obligations and responsibilities. It addresses key aspects such as data protection measures, breach notification procedures, data subject rights management, and liability allocation between controllers. This document is particularly crucial for organizations engaging in collaborative data processing activities where both parties have significant control over how personal data is handled.
Suggested Sections

1. Parties: Identification and details of the joint data controllers

2. Background: Context of the agreement and relationship between parties

3. Definitions: Key terms used throughout the agreement, including PDPA-specific terminology

4. Scope and Purpose: Define the scope of joint processing activities and purposes of data processing

5. Roles and Responsibilities: Detailed allocation of responsibilities between controllers under PDPA requirements

6. Data Protection Obligations: Joint compliance requirements under PDPA including collection, use, disclosure, and retention

7. Security Measures: Technical and organizational measures required for data protection

8. Data Breach Procedures: Protocol for handling and reporting data breaches under Singapore law

9. Data Subject Rights: Procedures for handling data subject access requests and other rights

10. Term and Termination: Duration of the agreement and termination provisions

11. General Provisions: Standard contractual terms including governing law, jurisdiction, and dispute resolution

Optional Sections

1. Cross-border Transfers: Rules for international data transfers - required when data will be transferred outside Singapore

2. Industry-Specific Requirements: Additional requirements for specific sectors like healthcare or finance - include when parties operate in regulated industries

3. Sub-processing: Rules for engaging data processors - include when third-party processors will be involved

4. Data Protection Impact Assessment: Requirements for conducting DPIAs - include for high-risk processing activities

Suggested Schedules

1. Schedule 1: Categories of Personal Data: Detailed list of personal data types being processed jointly

2. Schedule 2: Technical and Organizational Measures: Detailed security measures implemented by both parties

3. Schedule 3: Data Processing Activities: Detailed description of joint processing activities and purposes

4. Schedule 4: Contact Points: Key contacts for operational matters, data protection officers, and emergency situations

5. Appendix A: Data Breach Response Plan: Detailed procedures and timeline for handling data breaches

6. Appendix B: Data Subject Rights Procedure: Detailed procedures for handling various types of data subject requests

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Industries

PDPA 2012: Singapore's primary data protection legislation, including 2020 amendments and PDPA Regulations, which forms the core framework for data protection requirements

PDPA Key Concepts Guidelines: Advisory Guidelines providing interpretation and practical guidance on fundamental concepts in the Personal Data Protection Act

PDPA Selected Topics Guidelines: Advisory Guidelines covering specific scenarios and applications of the PDPA in particular contexts

DPIA Guidelines: Guidelines on conducting Data Protection Impact Assessments to evaluate and mitigate privacy risks

ASEAN Framework: ASEAN Framework on Personal Data Protection providing regional standards for data protection in Southeast Asia

APEC Privacy Framework: Asia-Pacific Economic Cooperation Privacy Framework establishing principles for data protection across APEC member economies

Cybersecurity Act 2018: Singapore legislation establishing a framework for the protection of critical information infrastructure and cybersecurity requirements

CSPCSC: Cloud Service Provider Cybersecurity Certification requirements for cloud service providers operating in Singapore

Healthcare Services Act: Sector-specific regulations governing data protection in healthcare services

MAS Guidelines: Monetary Authority of Singapore guidelines for data protection in the financial sector

Telecommunications Act: Sector-specific regulations governing data protection in telecommunications services

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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