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Compliments And Complaints Policy
"I need a Compliments And Complaints Policy for my medium-sized retail business in Singapore that specifically addresses both in-store and online customer feedback, with clear procedures for handling social media complaints and a strong focus on data protection compliance."
1. Purpose and Scope: Defines the objectives and scope of the policy, including its application across the organization
2. Definitions: Key terms used throughout the policy including 'complaint', 'compliment', 'feedback', and 'resolution'
3. Complaint Handling Process: Step-by-step procedure for receiving, recording, investigating, and resolving complaints
4. Response Timeframes: Standard response times for acknowledging and resolving different types of complaints
5. Data Protection: Procedures for handling personal data in compliance with PDPA requirements
6. Record Keeping: Requirements for maintaining complaint records and documentation
1. Industry-Specific Procedures: Additional procedures required for regulated industries such as financial services or healthcare
2. International Complaints: Specific procedures for handling complaints from international customers
3. Social Media Complaints: Guidelines for managing and responding to complaints received through social media channels
1. Complaint Form Template: Standardized form for recording complaints including customer details, complaint nature, and desired outcome
2. Response Templates: Pre-approved templates for acknowledging and responding to various types of complaints
3. Escalation Matrix: Detailed hierarchy and contact information for complaint escalation procedures
4. Service Level Agreements: Specific timeframes and commitments for complaint resolution at different stages
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