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Proposal Quotation

Proposal Quotation Template for Saudi Arabia

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Key Requirements PROMPT example:

Proposal Quotation

"I need a Proposal Quotation for supplying industrial machinery to a Saudi manufacturing company, including installation services and maintenance support, with delivery expected by March 2025; the document must comply with Saudi industrial regulations and include both English and Arabic versions."

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Document background
The Proposal Quotation is a crucial commercial document used in Saudi Arabian business transactions to formally present pricing, terms, and conditions for products or services. It serves as the primary tool for businesses to make commercial offers to potential customers, whether in response to formal requests for quotation (RFQ) or as unsolicited proposals. The document must comply with Saudi Arabian commercial law, including the Commercial Court Law and E-Commerce Law, and must properly address VAT requirements under Saudi tax regulations. A proper Proposal Quotation includes essential elements such as detailed pricing structures, delivery terms, validity periods, payment terms, and technical specifications. This document type is particularly important in Saudi Arabia's business environment, where formal documentation and compliance with local commercial practices are highly valued.
Suggested Sections

1. Company Information: Provider's complete legal name, commercial registration number, address, and contact details as required under Saudi commercial law

2. Client Details: Recipient's full legal name, address, and relevant contact information

3. Reference Information: Quotation reference number, date, validity period, and any relevant RFQ/tender references

4. Scope of Supply/Services: Detailed description of products/services being offered, including specifications, quantities, and delivery terms

5. Pricing Structure: Itemized pricing, clearly stating whether VAT is included or excluded, currency, and payment terms

6. Commercial Terms: Essential commercial terms including delivery timeframe, payment schedule, and validity period

7. Terms and Conditions: Standard terms governing the quotation, including acceptance process and any relevant disclaimers

Optional Sections

1. Executive Summary: Brief overview of the proposal, recommended for complex or high-value quotations

2. Company Profile: Brief introduction to the company's capabilities and experience, useful for new client relationships

3. Value-Added Services: Additional services or benefits offered beyond the core scope

4. Warranty Information: Detailed warranty terms when offering physical products

5. Implementation Timeline: Proposed schedule for delivery/implementation, recommended for complex projects

6. References: Previous similar projects or client references, useful for building credibility

Suggested Schedules

1. Technical Specifications: Detailed technical specifications of products or services offered

2. Price Breakdown: Detailed breakdown of costs, unit prices, and quantities

3. Terms and Conditions: Complete standard terms and conditions of the quotation

4. Product Datasheets: Technical documentation for products being quoted

5. Service Level Agreement: Proposed service levels and performance metrics, if applicable

6. Compliance Certificates: Relevant quality certifications or compliance documentation required under Saudi regulations

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






































Clauses

























Relevant Industries

Manufacturing

Construction

Information Technology

Oil and Gas

Healthcare

Retail

Professional Services

Engineering

Telecommunications

Transportation

Energy

Real Estate

Education

Financial Services

Industrial Equipment

Consumer Goods

Petrochemicals

Mining

Hospitality

Agricultural

Relevant Teams

Sales

Business Development

Commercial

Procurement

Finance

Legal

Operations

Estimating

Technical

Project Management

Contract Administration

Pricing

Account Management

Bid Management

Relevant Roles

Sales Manager

Business Development Manager

Commercial Director

Procurement Manager

Project Manager

Contract Administrator

Chief Financial Officer

Pricing Analyst

Sales Representative

Account Executive

Bid Manager

Estimator

Technical Sales Engineer

Operations Manager

General Manager

Legal Counsel

Finance Manager

Commercial Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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