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An Authorization Letter To Claim Grades is commonly used in Saudi Arabia when a student or their guardian cannot personally collect academic records from an educational institution. This document becomes necessary in various situations, such as when students are studying abroad, unable to visit the institution personally, or when parents need to delegate this authority to another person. The letter must be drafted in compliance with Saudi legal requirements, including proper authentication and potentially notarization. It typically contains specific details about the authorized person, the scope of authorization, and the validity period. This type of authorization is widely recognized by educational institutions across Saudi Arabia and is essential for maintaining security and privacy in handling academic records.

1. Letter Header: Date, reference number, and official letterhead if applicable

2. Authorizer Details: Full legal name, ID number, contact information, and status (student/guardian) of the person giving authorization

3. Authorized Person Details: Full legal name, ID number, and contact information of the person being authorized to collect grades

4. Purpose Statement: Clear statement of the purpose of authorization - specifically for claiming academic grades

5. Institution Details: Name and address of the educational institution from which grades are to be collected

6. Scope of Authorization: Specific details about what documents can be collected, for which academic period, and any limitations

7. Duration: Validity period of the authorization

8. Authentication: Space for official authentication, stamps, and witness signatures as required by Saudi law

9. Signatures: Signature blocks for both the authorizer and authorized person