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Workplace Separation Certificate Template for Philippines

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Key Requirements PROMPT example:

Workplace Separation Certificate

"I need a Workplace Separation Certificate for a senior software developer who is voluntarily resigning from our IT company effective March 15, 2025, and requires documentation of their completed projects and technical certifications obtained during employment."

Document background
A Workplace Separation Certificate is a mandatory document in the Philippines, required under Republic Act 7644 and regulated by the Department of Labor and Employment (DOLE). It must be issued upon the conclusion of any employment relationship, whether through resignation, termination, retirement, or other forms of separation. The certificate serves multiple purposes: it provides official documentation of employment history, confirms the proper settlement of final pay and benefits, and helps employees transition to new employment opportunities. The document must include specific information such as employment duration, position details, and separation circumstances, while complying with Philippine labor laws and DOLE guidelines. It protects both employer and employee interests by providing a clear record of the employment relationship's conclusion and ensuring all legal obligations have been met.
Suggested Sections

1. Employee Information: Complete details of the employee including full name, employee ID, position/designation, and department

2. Employment Period: Dates of employment from commencement to separation, including any position changes

3. Separation Details: Nature of separation (resignation, termination, retirement), effective date, and grounds for separation if applicable

4. Final Pay Information: Statement confirming settlement of final pay and benefits

5. Clearance Status: Confirmation that employee has been cleared of all accountabilities

6. Character Statement: Standard statement about employee's conduct and performance during employment

7. Authentication: Date, signature lines for authorized company representative and official company seal

Optional Sections

1. Project Involvement: List of key projects or responsibilities, used when employee requests detailed employment history

2. Training and Certifications: List of company-sponsored training and certifications obtained, included when relevant for employee's future employment

3. Awards and Recognition: Details of any awards or recognition received during employment, included for high-performing employees

4. Rehire Eligibility: Statement about eligibility for future employment, included when company policy permits

5. Reason for Separation Detail: Detailed explanation of separation circumstances, included only when mutually agreed and legally appropriate

Suggested Schedules

1. Schedule A - Final Pay Computation: Detailed breakdown of final pay including separation pay, pro-rated benefits, and deductions

2. Schedule B - Clearance Checklist: Itemized list of cleared accountabilities from various departments

3. Appendix 1 - Employment History: Detailed record of positions held and salary adjustments during employment period

4. Appendix 2 - Benefits Statement: Summary of benefits received and their status upon separation

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant Industries

Manufacturing

Information Technology

Business Process Outsourcing

Financial Services

Retail

Healthcare

Education

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Transportation

Agriculture

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Relevant Teams

Human Resources

Legal

Administration

Compliance

Employee Relations

Personnel Management

Operations

Relevant Roles

Human Resources Manager

HR Director

HR Business Partner

HR Officer

HR Administrator

Legal Counsel

Compliance Officer

Administrative Manager

Office Manager

Department Head

Line Manager

Personnel Manager

HR Operations Manager

Employee Relations Manager

HR Specialist

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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