Participant Release Form

Participant Release Form Template for Philippines

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Key Requirements PROMPT example:

"I need a Participant Release Form under Philippine law for a three-day adventure sports event in Manila in March 2025, including provisions for photography rights, emergency medical treatment, and special clauses for participants aged 16-21."

Document background

The Participant Release Form is a crucial legal document used in the Philippines when organizations need to obtain formal consent and release of liability from individuals participating in events, activities, or programs. This document is essential for compliance with Philippine legal requirements, including the Data Privacy Act of 2012 (RA 10173), the Civil Code, and relevant intellectual property laws. It should be used whenever an organization hosts activities where participants need to acknowledge risks, grant permission for data collection and media usage, or waive certain liability claims. The form typically includes detailed sections covering consent, risk acknowledgment, media rights, data privacy, and liability releases, with additional provisions for specific circumstances such as minor participation or medical emergencies. Organizations should maintain signed Participant Release Forms as part of their legal documentation and risk management strategy.

Suggested Sections

1. Parties: Identification of the organizing entity and the participant, including full legal names and addresses

2. Background: Brief description of the event/activity and its purpose

3. Definitions: Key terms used throughout the document including 'Event', 'Recordings', 'Materials', etc.

4. Participation Consent: Express agreement to participate in the event/activity with acknowledgment of understanding

5. Recording and Usage Rights: Consent for photography, video, audio recording and their usage in various media

6. Data Privacy Consent: Specific consent for collection and processing of personal information in compliance with the Data Privacy Act

7. Assumption of Risk: Acknowledgment of potential risks associated with participation

8. Release of Liability: Waiver of claims against the organizing entity and related parties

9. Governing Law: Specification of Philippine law as governing law and jurisdiction

10. Execution: Signature blocks, witnessing requirements, and date of execution

Optional Sections

1. Medical Release: Required when the activity involves physical exertion or risk of injury, including emergency medical treatment authorization

2. Parental Consent: Required when participant is under 18 years old, including additional signature blocks for parents/guardians

3. Confidentiality: Required when participants may be exposed to confidential information during the event

4. Covid-19 Protocols: Required during pandemic conditions, including health declarations and compliance with safety measures

5. Intellectual Property Rights: Required when participants might create content or materials during the event

6. Transportation Consent: Required when the event includes organized transportation for participants

Suggested Schedules

1. Schedule A - Event Details: Detailed description of the event/activity, including dates, locations, and specific activities

2. Schedule B - Risk Disclosure: Comprehensive list of potential risks and safety measures associated with participation

3. Schedule C - Usage Rights Specification: Detailed description of how recordings and materials may be used, including specific media channels and purposes

4. Schedule D - Data Privacy Notice: Detailed information about data collection, processing, storage, and sharing practices as required by the Data Privacy Act

5. Schedule E - Emergency Contacts: Form for participant's emergency contact information and relevant medical information

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Entertainment

Education

Sports and Recreation

Media and Broadcasting

Events Management

Healthcare

Research and Development

Non-profit Organizations

Corporate Training

Performing Arts

Relevant Teams

Legal

Compliance

Events

Human Resources

Operations

Risk Management

Marketing

Production

Research

Training

Administrative

Relevant Roles

Event Manager

Legal Counsel

Compliance Officer

Program Coordinator

Human Resources Manager

Research Director

Production Manager

Training Coordinator

Athletic Director

Education Administrator

Risk Management Officer

Marketing Manager

Data Privacy Officer

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Let's create your Participant Release Form

Authors

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