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The Notice of Temporary Layoff is a crucial document used in Philippine business operations when companies need to temporarily suspend employment relationships due to legitimate business reasons such as economic downturns, operational restructuring, or force majeure events. This document, regulated under the Philippine Labor Code and DOLE guidelines, must be issued with proper notice periods and must contain specific information about the suspension period, reasons, and effects on employment benefits. The notice serves as a legal protection for both employers and employees, clearly documenting the temporary nature of the layoff and the conditions for eventual work resumption. It's essential that the notice adheres to strict regulatory requirements, including proper timing (typically requiring advance notice), clear communication of terms, and specific provisions for benefit continuation or modification during the layoff period.

1. Letter Head and Date: Company letterhead, current date, and reference number if applicable

2. Employee Information: Full name, position, department, and employee ID of the affected employee

3. Subject Line: Clear indication that this is a Notice of Temporary Layoff

4. Reason for Temporary Layoff: Detailed explanation of the business conditions or circumstances necessitating the temporary layoff

5. Duration and Effective Dates: Specific start date and expected end date of the temporary layoff period

6. Impact on Benefits: Clear explanation of how the temporary layoff affects salary, benefits, and social security

7. Recall Information: Process and conditions for recall to work, including how employees will be notified

8. Legal Compliance Statement: Statement confirming compliance with Philippine Labor Code and relevant DOLE regulations

9. Contact Information: Designated contact person or department for questions and concerns

10. Signature Block: Space for authorized company representative's signature and employee acknowledgment